Final_ARFQ_0512_MMB2600000002_2_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ-0512-MMB2600000002-2
- Issued by
- Cabell County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Health and Human Resources (WVDHHR), specifically for the Mildred Mitchell-Bateman Hospital (MM-BH), soliciting bids for elevator routine and corrective maintenance services. The solicitation covers maintenance for five elevators across multiple buildings, with different manufacturers and capacities ranging from 2,000 to 4,000 lbs, including OTIS, Schindler, and Westinghouse models. The contract is for one year with options for three additional one-year renewals, contingent on mutual written agreement. The bid closes on September 19, 2025, at 1:30 PM, and a mandatory pre-bid meeting was held on August 26, 2025, at 10 AM EST.
The solicitation includes line items for monthly routine maintenance services for each elevator, corrective maintenance services (100 hours), and a percentage markup on parts and materials. The bid requires vendors to provide unit pricing for monthly maintenance and hourly rates for corrective services, with an estimated 10,000 markup on parts. The invoice and shipping location is specified as the Mildred Mitchell-Bateman Hospital in Huntington, WV. The procurement is conducted through the Office of Shared Administration Operations/Purchasing, with buyer contact information provided for Roberta A. Wagner, who can be reached at (304) 558-0437 or roberta.a.wagner@wv.gov.
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Text version
Date Printed: Sep 3, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Prof
Proc Folder: 1756997 Reason for Modification:
Doc Description: CO#01:
TO ATTACH ADDENDUM TO EXTEND DATE & ANSWER QUESTIONS
ADDENDUM #1 ISSUED TO
EXTEND THE BID CLOSE
DATE, ATTACH PREBID SIGN
IN SHEET AND TO ATTACH
QUESTIONS..... See Page 2 for complete infoProc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-09-03 2025-09-19 13:30 ARFQ 0512 MMB2600000002 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 107
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 3, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
Reason for Modification:
ADDENDUM #1 ISSUED TO EXTEND THE BID CLOSE DATE, ATTACH PREBID SIGN IN SHEET AND TO ATTACH
QUESTIONS AND ANSWERS
NO OTHER CHANGES.
ADDITIONAL INFORMATION
The West Virginia Department of Health and Human Resources (WVDHHR), Office Of Health Facilities (OHF) and Mildred Mitchell- Bateman Hospital (MM-BH) is soliciting bids to secure pricing for a elevator routine & corrective maintenance contract for our (5) elevators.
This would be a yearly contract with the option for 3 - 1 year renewals upon written agreement by both parties.
CO#01:
TO ATTACH ADDENDUM #1
EXTEND BID CLOSE DATE
ATTACH PREBID SIGN IN SHEET
ANSWER QUESTION FROM POSSIBLE VENDORS.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #1
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
SECTION 1 EXHIBIT B
1.1
BUILDING #1:
SERIAL # 203583
CAPACITY 2,000 LBS
OTIS
TRACTION
LAND - 3
RENOVATED: 1950
Date Printed: Sep 3, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #2
Extended Description:
SECTION 1 EXHIBIT B
1.2
BUILDING #2:
SERIAL # E8322-01
CAPACITY 3,500 LBS
SCHINDLER
HYRAULIC
LAND - 4
INSTALLED: 2009
Date Printed: Sep 3, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #3 #1
Extended Description:
SECTION 1 EXHIBIT B
1.3
BUILDING #3 #1:
SERIAL #30007941
CAPACITY 4,000 LBS
WESTINGHOUSE
TRACTION
RENOVATED: 2000
Date Printed: Sep 3, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #3 #2
Extended Description:
SECTION 1 EXHIBIT B
1.4
BUILDING #3 #2:
SERIAL #30007942
CAPACITY 4,000 LBS
WESTINGHOUSE
TRACTION
RENOVATED: 2000
Date Printed: Sep 3, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #5 #1
Extended Description:
SECTION 1 EXHIBIT B
1.5
BUILDING #5 #1:
SERIAL #204339
CAPACITY 4,000 LBS
OTIS
TRACTION
RENOVATED: 1955
Date Printed: Sep 3, 2025 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
6 MONTHLY ROUTINE MAINTENANCE
SERVICE - BUILDING #5 #2
Extended Description:
SECTION 1 EXHIBIT B
1.6
BUILDING #5 #2:
SERIAL #204340
CAPACITY 4,000 LBS
OTIS
TRACTION
LAND - 4
RENOVATED: 1955
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
7 CORRECTIVE MAINTENANCE SERVICE 100.00000 HOUR
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
CORRECTIVE MAINTENANCE SERVICE
SECTION 3.3
Date Printed: Sep 3, 2025 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
MILDRED MITCHELL -
BATEMAN HOSPITAL
MILDRED MITCHELL-
BATEMAN HOSPITAL
1530 NORWAY AVE 1530 NORWAY AVE
HUNTINGTON WV HUNTINGTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
8 PERCENTAGE MARKUP ON PARTS &
MATERIALS
10000.00000 EA
Comm Code Manufacturer Specification Model # 72154010
Extended Description:
QUANTITY IS AN ESTIMATE ONLY FOR BIDDING PURPOSES. VENDOR WILL BE REQUIRED TO PROVIDE THE ACTUAL
QUANTITY NEEDED IF ITS MORE OR LESS THAN THE ESTIMATE.
SCHEDULE OF EVENTS
Line Event Event Date 1 Question Deadline Ends at 10:00 AM 2025-08-29
2 Bid Closes @ 1:30 PM 2025-09-19
3 Mandatory Pre-Bid @ 10 A.M. EST 2025-08-26
Document Phase Document Description Page
MMB2600000002 Final CO#01:
TO ATTACH ADDENDUM TO
EXTEND DATE & ANSWER
QUESTIONS
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File details come from the government source that posted it. Updated .