ARFQ 0512 2927 MMB2600000002 - AGENCY TCA (1).pdf

This document is an Instructions to Vendors Solicitation for OSA (Office of Shared Administration) Exempt Procurement from the State of West Virginia. The solicitation is for a term contract beginning upon award and extending for one year, with potential renewal periods not to exceed 36 months total. A mandatory pre-bid meeting is scheduled for Tuesday, August 26th, 2025, at 10 A.M. EST at the Mildred Mitchell-Bateman Hospital Administration Building. Vendors must submit bids electronically through wvOASIS by Friday, September 5th, 2025, at 1:30 P.M. EST, with the specific solicitation number ARFQ 0512 2927 MMB26000000002.

The solicitation requires vendors to provide various bonds, including a performance bond, labor/material payment bond, and a two-year maintenance bond for a roofing system. Vendors must hold a valid West Virginia Contractors & Electrician License and have NEIP certification for mechanics. Required insurance includes $1 million in Commercial General Liability and Automobile Liability coverage. The contract is an open-end contract with quantities based on agency estimates, and vendors must comply with state preferences for domestic aluminum, glass, and steel products. Vendors are prohibited from supplying used or refurbished commodities and must be registered with the West Virginia Purchasing Division prior to contract award.