City of Janesville / Janesville Transit System AVL/GPS Based Real-Time Passenger Information System

The City of Janesville, through its Transit System (JTS), is seeking proposals for an Automatic Vehicle Locator (AVL)/GPS-based Real-Time Passenger Information System (RTPI) with Automated Voice Annunciation (AVA). The procurement targets a comprehensive transit technology solution for 17 heavy-duty transit buses operating across 6 fixed routes, with additional evening and express services. The system must provide real-time vehicle tracking, GPS technology, visual mapping displays, and integrated voice annunciation capabilities for both on-board and public interfaces. Vendors must propose solutions compatible with 15 replacement buses expected between fall 2019 and fall 2020. The evaluation criteria include company experience and qualifications (15 points), compliance with scope of work (25 points), project approach and customer service/support (20 points), pricing and total cost of ownership (20 points), and vendor interviews and demonstrations (20 points). Proposal submissions are due by August 9, 2019, at 12:00 PM CDT, with vendor meetings, oral presentations, and demonstrations scheduled for August 26-30, 2019, at the Janesville Transit Services Center. An intent to award notification is expected in the first half of September 2019.

The RFP does not specify any specific set-aside designations or restrictions on vendor participation, indicating that both domestic and international vendors can submit proposals. There are no mentions of incumbent vendors or mandatory disadvantaged enterprise requirements. The existing infrastructure includes Hanover destination signs that require system integration, and the City currently lacks updated fareboxes, automated passenger counting systems, or other optional transit technologies. Vendors must provide comprehensive pricing for first-year costs, including hardware, software, implementation, training, support, and hosting, with a detailed 10-year cost breakdown. Optional integrations such as public Wi-Fi, automated passenger counting, destination signs, and farebox solutions should be priced separately, along with outdoor public display options. While no specific budget amount is disclosed, the project was approved through the 2018 capital improvement plan, and the City reserves the right to cancel any resulting agreement with 60 days written notice, subject to City Council approval of available funds.