Cisco VoIP Hardware, Maintenance, & Software Licensing
Closed State & local contract opportunity
- Solicitation number
- 25-725-039
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC codes
- Point of contact
-
- Mark Shuman shumanma@pcsb.org
Updated .
About this opportunity
Pinellas County Schools is seeking a supplier for a comprehensive Cisco VoIP Hardware, Maintenance, and Software Licensing contract through Invitation to Bid (ITB #25-725-039). The procurement targets licensing and hardware for the district's Cisco Unified Communication Manager Telephone system, including Unity Connection and Contact Center Express, with a focus on maintaining the existing telecommunications infrastructure. The bid encompasses a detailed list of 147-149 line items covering Cisco VoIP hardware (telephones, analog gateways), software licenses, hardware support, Singlewire Informacast IP Paging, and DNA Advantage licensing for core routing switches. All equipment must be new and originate directly from Cisco, with no refurbished items accepted. Bidders are required to provide firm, net pricing that includes all freight and handling charges, and must also offer firm discount percentages for Cisco parts and licensing not specifically listed. The bid is due electronically by 3:00 pm on December 12, 2024, through the district's OpenGov Procurement portal, with the Notice of Intent to Award anticipated for January 7, 2025, and School Board approval estimated for January 14, 2025. The contract period will run from January 1, 2025, to December 31, 2030, with an option for one additional five-year renewal.
The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The current contract involves an existing Cisco telecommunications infrastructure, with a comprehensive inventory of device serial numbers and subscriptions already documented. The district will require a 5-year Cisco Enterprise Agreement structured with annual payments, emphasizing continuity of the existing system. The total estimated contract value is approximately $6,000,000, excluding potential renewal options. Pricing includes provisions for potential escalation or de-escalation tied to the Consumer Price Index for All Urban Consumers (CPI-U). The contract includes E-Verify compliance requirements and provisions for background screening of personnel who may access school grounds or interact with students. The district reserves the right to extend contract terms to other governmental agencies within Florida, potentially increasing the contract's overall value and scope. Bidders must demonstrate the ability to provide comprehensive support for the district's complex Cisco Unified Communications ecosystem, including hardware, software, and ongoing maintenance services.
Opportunity text
The primary purpose and intent of this invitation to bid is to select a supplier to provide the licensing that Pinellas County Schools needs for the continued operation of its Cisco Unified Communication Manager Telephone system and adjacent Cisco Unified Communication systems (including Unity Connection and Contact Center Express). Pinellas County Schools' current investment in Cisco telephone system hardware (telephones, gateways, routers and servers) make this the most cost-effective and seamless means for continuity of telephony-based communications as the current contract for Cisco Voice over IP infrastructure approaches expiration. This bid will also call for the supplier to provide and deliver Cisco VOIP Hardware (mainly telephones and analog gateways), software and hardware support, including support for an existing deployment of Singlewire Informacast IP Paging and DNA Advantage licensing for core routing switches. This invitation to bid will include a comprehensive list of SKU's and quantities for which firm, net pricing must be proposed. Bidders must also provide firm discount percentages off of published list pricing for Cisco parts, licensing and support that are related to Unified Communications, but not specifically listed in the bid. These percentages will NOT be part of the determination for total cost proposed. Proposed pricing shall include ALL freight and handling charges, FOB Destination. All equipment provided must be new and originate from Cisco. No proposals for refurbished/remanufactured equipment will be accepted. The Cisco UC Flex licensing requested is to be supported by a 5-year Cisco Enterprise Agreement that will be structured with annual payments.
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