NIGP 96345: Licensing Fees

NIGP 96345 Licensing Fees is an Item code under which state and local governments procure software licenses, memberships, and related instructional or operational access rights. Recent solicitations show school districts purchasing educational software licenses alongside instructional materials and equipment—most prominently, Klein Independent School District (Klein ISD) in Harris County, Texas is sourcing licenses and subscriptions for Career Technical Education (CTE) and Advanced Academics programs alongside textbooks, technology equipment, and support services. A District of Columbia procurement posted in May 2026 sought Adobe Creative Cloud Pro licenses for fiscal year 2026, indicating that municipal and education agencies use this code for both commercial software subscriptions and specialized discipline-specific tools. The work spans purchasing individual software licenses (subscription-based and perpetual), renewing existing license agreements, and bundling licenses with implementation and support services. Issuing bodies include school districts as the most visible purchaser category, with municipal departments also active in the recent record.

Klein ISD's RFP 26-101, posted April 17, 2026 with an electronic proposal deadline of June 5, 2026 at 2:00 PM through the Bonfire purchasing system, represents a larger integrated procurement that includes licensing alongside physical instructional products and equipment across 17 CTE program areas plus AP, dual credit, and gifted and talented education categories. The District of Columbia's simpler May 2026 solicitation (due May 18, 2026) focused narrowly on Adobe Creative Cloud Pro license renewal. Both opportunities reflect Texas and the District of Columbia as recent activity centers. Klein ISD evaluates on best value including purchase price, vendor reputation, quality, past relationship, and total long-term cost, with encouragement for HUB, MWBE, and SBE vendors; the contract begins September 1, 2026, for an initial one-year term with four optional one-year renewals available, requiring firm fixed pricing throughout the initial period and advance purchase order authorization for all services.