Cisco_VoIP_Hardware_Maintenance_&_Software_Licensing_Addendum_2_Revision.pdf

INVITATION TO BID

#25-725-039

FOR

CISCO VOIP HARDWARE, MAINTENANCE,

& SOFTWARE LICENSING

Bid 25-725-039 Posted

Wednesday, October 30, 2024

Bids Due

Before 3:00 pm on December 4, 2024

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. PRICING PROPOSAL

SECTION 4. BID PROPOSAL

Attachments:

A - Bid Protest Procedure

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 25-725-039

SCOPE OF WORK

SCOPE

The primary purpose and intent of this invitation to bid is to select a supplier to provide the licensing that Pinellas County Schools needs for the continued operation of its Cisco Unified Communication Manager Telephone system and adjacent Cisco Unified Communication systems (including Unity Connection and Contact Center Express). Pinellas County Schools’ current investment in Cisco telephone system hardware (telephones, gateways, routers and servers) make this the most cost-effective and seamless means for continuity of telephony-based communications as the current contract for Cisco Voice over IP infrastructure approaches expiration.

This bid will also call for the supplier to provide and deliver Cisco VOIP Hardware (mainly telephones and analog gateways), software and hardware support, including support for an existing deployment of Singlewire Informacast IP Paging and DNA Advantage licensing for core routing switches. This invitation to bid will include a comprehensive list of SKU’s and quantities for which firm, net pricing must be proposed. Bidders must also provide firm discount percentages off of published list pricing for Cisco parts, licensing and support that are related to Unified Communications, but not specifically listed in the bid. These percentages will NOT be part of the determination for total cost proposed. Proposed pricing shall include ALL freight and handling charges, FOB Destination. All equipment provided must be new and originate from Cisco. No proposals for refurbished/remanufactured equipment will be accepted. The Cisco UC Flex licensing requested is to be supported by a 5-year Cisco Enterprise Agreement that will be structured with annual payments.

DELIVERY INFORMATION

F.O.B Destination Point:

Telecommunications Department

School Administration Building

301 4th Street SW

Largo, FL 33770

Bid# 25-725-039

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on January 1, 2025, and end December 31, 2030. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for one (5) years.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions.pdf

Bid# 25-725-039

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$6,000,000.00, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

The bid will be awarded All or None to the lowest responsive and responsible bidder.

If the bidder cannot offer all of the equipment requested, with the exception of endpoints (phones), then the bid will be declared non-responsive.

SERVICE REQUIREMENTS

A. Replacement parts shall be made available in sufficient supply to keep equipment purchased from this bid in operational condition for a minimum of five (5) years after equipment delivery and acceptance. After expiration of any warranties and during this five (5) year period, all required parts shall be shipped within sixty (60) days after receipt of customer’s purchase order.

B. The vendor must package merchandise appropriately and take all necessary precautions to avoid damage in transit. The recipient shall make every attempt to inspect merchandise upon delivery, if possible, and make note of any damage on the bill of lading. Damaged goods discovered after delivery personnel have left, shall be reported to the vendor within ten (10) calendar days of receipt for replacement or repair.

Bid# 25-725-039

ADDITIONAL CONDITION, IF NEEDED

CERTIFICATIONS

Provide the following certifications along with your bid proposal or your bid could be declared non-responsive.

• A letter from the manufacturer certifying that the bidder is an authorized dealer for sales and warranty service for any equipment bid.

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your bid to be considered responsive, please be sure to utilize the form titled “Bidder’s

Statement of Principal Place of Business” in its designated section within the Bid Proposal.

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR BID TO BE

CONSIDERED NON-RESPONSIVE.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level http://fieldprintflorida.com/

Bid# 25-725-039

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified. All pricing is to include Cisco Smartnet to cover each piece of equipment for the periods of 4 or

6 years as indicated on the Excel pricing sheet titled: bid proposal form 15-068.xls.

MAINTENANCE CONTRACTS

As part of the bid response, Bidders may be requested to submit maintenance contract pricing on specific items. Such maintenance contracts would be purchased in lieu of performing in-house maintenance after the expiration of the standard manufacturers’ warranties. If pricing is desired, a Pricing Proposal section will be provided for Bidders to enter their cost figures. A copy of the maintenance agreement should be included with your bid proposal to enable us to review the terms and conditions of the contract. All maintenance contracts shall be on-site with all necessary parts and labor included. Award of maintenance contracts for specified items will be at the discretion of the District.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Bid# 25-725-039

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Thanksgiving 2024: Schools: November 25 thru November 29, 2024

Administrative Offices: November 27 thru

November 29, 2024

Winter Break 2024/2025: December 23, 2024, thru January 3, 2025

Spring Break 2025: Schools: March 17 thru March 21, 2025

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

October 30, 2024

Deadline to Additional Information or

Clarifications:

November 20, 2024, 3:00pm

Bids Due: December 4, 2024, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

December 5 thru December 6, 2024

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

December 9, 2024, by Telecommunications

Department

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

January 7, 2025

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

January 14, 2025

Bid# 25-725-039

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Wednesday, November 20, 2024.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, shall be made public immediately following the bid due date and time expiring. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published or until 30 days after opening the bids, proposals, or final replies, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided

Bid# 25-725-039 in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

mailto:brownangel@pcsb.org

Bid# 25-725-039

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being

Bid# 25-725-039 selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 25-725-039

PRICING PROPOSAL

EQUIPMENT AND MATERIALS

Firm, net pricing must be proposed. Proposed pricing shall include ALL freight and handling charges. All equipment provided must be new and originate from Cisco.

Line

Item Part Number Description Quantity Unit of

Measure Unit

Cost Total

1 A-FLEX-3 Collaboration Flex Plan 3.0 1 EA

2 SVS-FLEX-

SUPT-BAS

Basic Support for Flex Plan 13,170 EA

3 A-FLEX-EAPL EntW On-Premises Calling 3,150 EA

4 A-FLEX-PL-

ACCESS

On-Premises Access Add-on 9,300 EA

5 A-FLEX-STD-

CUBE

CUBE Standard Trunk Session License 670 EA

6 A-FLEX-EACL-

E EntW Webex Calling for Education 50 EA

7 A-FLEX-SME-S Session Manager (1) 1 EA

8 A-FLEX-SRST-

E SRST Endpoints (1) 15,600 EA

9 A-FLEX-P-EA On-Premises Smart License - EA (1) 3,780 EA

10 A-FLEX-P-ACC Access Smart License (1) 9,930 EA

11 A-FLEX-P-CA Common Area Smart License (1) 1,575 EA

12 A-FLEX-P-

UCXN

Unity Connection Smart License (1) 3,780 EA

13 A-FLEX-P-ER Emergency Responder Smart License (1) 18,750 EA

14 A-FLEX-C-PRO Webex Calling Entitlement 60 EA

15 A-FLEX-CL-CA Webex Calling Common Area Entitlement 25 EA

Bid# 25-725-039

Line

Item Part Number Description Quantity Unit of

Measure Unit

Cost Total

16 A-FLEX-EXP-

PAK

Expressway Product Authorization Key (1) 1 EA

17 A-FLEX-P-

CALL

Prem to Webex Calling / UCM Cloud 50 EA

18 A-FLEX-C-

DEV-ENT

Cloud Device Registration Entitlement 3,840 EA

19 A-FLEX-MSG-

ENT

Messaging Entitlement 3,840 EA

20 A-FLEX-

FILESTG-ENT

File Storage Entitlement 76,800 EA

21 A-FLEX-

PROPACK-ENT

Pro Pack for Cisco Control Hub Entitlement 3,840 EA

22 A-FLEX-SW-14-

K9 On-Premises SW Bundle v14 (1) 1 EA

23 A-SW-EXPWY-

14X-K9 Expressway Version 14.2.5 Restricted

Software

1 EA

24 A-FLEX-EXP-

RMS-S

Expressway Rich Media Session included with Flex (1)

630 EA

25 A-FLEX-ERC Emergency Response Center Call fee per location search US

1 EA

26 A-FLEX-EDU-

CUST

Education Customer 1 EA

100 CP-8811-K9= Cisco IP Phone 8811 Series 6,702 EA

101 CON-SNT-

P8GK91G0

Cisco IP Phone 8811SNTC-8X5XNBD 6,702 EA

102 CP-8841-K9= Cisco IP Phone 8841 1 EA

103 CON-SNT-

P8IK94I2

Cisco IP Phone 8841SNTC-8X5XNBD 1 EA

104 CP-8851-K9= Cisco IP Phone 8851 1 EA

Bid# 25-725-039

Line

Item Part Number Description Quantity Unit of

Measure Unit

Cost Total

105 CON-SNT-

P8RK95R1

Cisco IP Phone 8851SNTC-8X5XNBD 1 EA

106 CP-8861-K9= Cisco IP Phone 8861 169 EA

107 CON-SNT-

P8XK96X7

Cisco IP Phone 8861SNTC-8X5XNBD 169 EA

108 CP-8800-A-

KEM=

Cisco IP Phone 8800 Key Expansion Module 507 EA

109 CON-SNT-

P8REM0R5

8800 Series Audio KEM, 28 ButtonSNTC-

8X5XNBD

507 EA

110 CP-PWR-CUBE-

4= Cisco Unified IP Phone Power Cube 4 507 EA

111 CP-PWR-CORD-

xx= Cisco Unified IP Phone Power Country Cord 507 EA

112 CP-8832-K9 Cisco IP Conference Phone 8832, Charcoal, Accessories NA

30 EA

113 CON-SNT-

P8TK93T3

Cisco 8832 in Charcoal with accessories for

North AmericaSNT

30 EA

114 DP-9841-K9= Cisco Desk Phone 9841, Carbon Black 426 EA

115 CON-SNT-

DP9841K9

SNTC-8X5XNBD Cisco Desk Phone 9841, Carbon Black

426 EA

116 DP-9851-K9= Cisco Desk Phone 9851, Carbon Black 1 EA

117 CON-SNT-

DP9851K9

SNTC-8X5XNBD Cisco Desk Phone 9851, Carbon Black

1 EA

118 DP-9861-K9= Cisco Desk Phone 9861, Carbon Black 1 EA

119 CON-SNT-

DP9861K9

SNTC-8X5XNBD Cisco Desk Phone 9861, Carbon Black

1 EA

120 DP-9871-K9= Cisco Desk Phone 9871, Carbon Black 1 EA

121 CON-SNT-

DP9871K9

SNTC-8X5XNBD Cisco Desk Phone 9871, Carbon Black

1 EA

Bid# 25-725-039

Line

Item Part Number Description Quantity Unit of

Measure Unit

Cost Total

122 DP-9800-KEM= Cisco Desk Phone 9800 Key Expansion

Module, Carbon Black, 28 button

1 EA

123 CON-SNT-

DP9KE8MA

SNTC-8X5XNBD Cisco Desk Phone 9800

Key Expansion Modu

1 EA

124 CP-860-BUN-K9 Cisco 860 WW Phone, Battery, Cable, Charger

1 EA

125 CON-SW-

P8LK90L3

Cisco 860 WW Phone, Battery, Cable, ChargerSNTC-NO RMA

1 EA

126 CP-800-USBCH Cisco 800 USB Cable with WW Wall Charger 1 EA

127 CP-840-BUN-K9 Cisco 840 WW Phone, Battery, Cable, Charger

1 EA

128 CON-SNT-

P8EK90E2

Cisco 840 WW Phone, Battery, Cable, ChargerSNTC-8X5XNBD

1 EA

129 CP-800-USBCH Cisco 800 USB Cable with WW Wall Charger 1 EA

130 CP-8875-K9= Cisco Video Phone 8875, Carbon Black 1 EA

131 CON-SNT-

CP8875KV

SNTC-8X5XNBD Cisco IP Video Phone

8875, Carbon Black

1 EA

132 VG400-

2FXS/2FXO

Cisco VG400 Analog Voice Gateway with 2

FXS and 2 FXO

1 EA

133 CON-L1NCD-

VG4002FO

CX LEVEL 1 8X7NCD Cisco VG400 Analog

V

1 EA

134 VG400-

4FXS/4FXO

Cisco VG400 Analog Voice Gateway with 4

FXS and 4 FXO

300 EA

135 CON-L1NCD-

VG4004FO

CX LEVEL 1 8X7NCD Cisco VG400 Analog

V

300 EA

136 VG400-

6FXS/6FXO

Cisco VG400 Analog Voice Gateway with 6

FXS and 6 FXO

1 EA

137 CON-L1NCD-

VG4006FO

CX LEVEL 1 8X7NCD Cisco VG400 Analog

V

1 EA

Bid# 25-725-039

Line

Item Part Number Description Quantity Unit of

Measure Unit

Cost Total

138 VG400-8FXS Cisco VG400 Analog Voice Gateway with 8

FXS

1 EA

139 CON-L1NCD-

VG4008X

CX LEVEL 1 8X7NCD Cisco VG400 Analog

V

1 EA

140 C9600-DNA-A-

5Y 5 Year DNA Advantage, Cisco Catalyst 9600 4 EA

141 CON-SNTP-

C9606R Cisco Catalyst 9606 SNTC-8X5XNBD 4 EA

142 C9500-DNA-L-

A-5Y 5 Year DNA Advantage, Cisco Catalyst 9500 135 EA

143 CON-SNTP-

C95024YA

Cisco Catalyst 9500 SNTC-8X5XNBD 135 EA

144 CON-OSP-

BE7MGT6K

Cisco BE7K SNTC-8X5XNBD 5 EA

145 CON-SSSNP-

C8304T2X Cisco Catalyst 8300-1N1S SNTC-8X5XNBD 4 EA

146 CON-SSSNP-

C8302S6T Cisco Catalyst 8300-2N2.S SNTC-8X5XNBD 1 EA

147 DNA-P-T0-A-5Y 5 Year DNA Advantage, Cisco Catalyst 8300 5 EA

148 SP-

INFORMACAST

SolutionsPlus: Informacast

Subsc(MOBILE,FUSION,EPA,ADVANCED)

1 EA

149 SP-ICADWR-

END-50-C

InformaCast Advanced Notification with

Resiliency

470 EA

TOTAL

DISCOUNT PERCENTAGE

Bidders must provide firm discount percentages off of published list pricing for Cisco parts, licensing and support that are related to Unified Communications, but not specifically listed in the bid. These percentages will NOT be part of the determination for total cost proposed.

Bid# 25-725-039

Line Item Description Unit of Measure Percentage

1 For UC related parts not specifically listed above, please provide a firm precentage discount off of Cisco List pricing

EA

2 For UC related licensing not specifically listed above, please provide a firm precentage discount off of Cisco

List pricing

EA

3 For UC related support not specifically listed above, please provide a firm precentage discount off of Cisco

List pricing

EA

Bid# 25-725-039

BID PROPOSAL

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

PRODUCT INFORMATION

ILLUSTRATIONS, SPECIFICATIONS, CATALOGS*

Please upload any applicable product illustrations or specifications or catalog information here.

*Response required

WARRANTY INFORMATION*

Please upload any applicable warranty information for the products and/or services in your submittal.

*Response required

FORMS

Please review forms.

http://www.uscis.gov/portal/site/uscis

Bid# 25-725-039

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

*Response required

STATEMENT OF PRINCIPAL PLACE OF BUSINESS*

Please download the below documents, complete, and upload.

Please note that this form requires signature from an attorney in order to be considered complete.

• Statement_of_Principal_Plac...

*Response required

SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below documents, complete, and upload.

• Sworn_Statement.pdf

*Response required

DRUG FREE WORKPLACE CERTIFICATION*

Please download the below documents, complete, and upload.

• Drug_Free_Workplace_Certifi...

*Response required

DEBARMENT FORM AD-1048*

Please download the below documents, complete, and upload.

• Debarment_Form_AD-1048.pdf

*Response required

FINAL SUBMITTAL INFORMATION

ADDITIONAL INFORMATION (IF NEEDED)

For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.

NON-COLLUSION STATEMENT*

The Bidders, by submitting a bid here, certifies that its bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the same item(s), and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

☐ Please confirm

*Response required 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Bid# 25-725-039

SUBMITTAL CONFIRMATION*

Bidder hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a bid on behalf of the stated Company name committing them to the information contained within said submittal.

A bid submitted here obligates the Bidders to all terms, conditions and specifications stated in this bid document, unless exceptions are taken and clearly stated in the Bidder’s bid documents.

Bids somehow received after the stated submittal deadline will not be accepted.

☐ Please confirm

*Response required