Chip Sealing Services

The City of Edgerton, Wisconsin is seeking proposals for chip sealing services for approximately 15 designated city streets. The procurement involves a comprehensive street maintenance project requiring qualified contractors to clean and apply chip sealing material to various roadways. Bidders must submit detailed written proposals that include firm experience, three municipal references from projects within 30 miles of Edgerton that have survived at least three winters, equipment specifications, and a proposed work schedule. Proposals are due by 3:00 p.m. on April 2, 2020, and can be submitted either as a hard copy in a sealed envelope labeled "Chip Sealing Services" or via email to jsalvo@cityofedgerton.com. The project timeline stipulates work will commence after award on April 20, 2020, and must be completed no later than September 29, 2020. Evaluation criteria include cost, schedule, overall value, and the contractor's ability to meet technical specifications, including compliance with Section 475 of DOT Specifications and specific asphalt and aggregate requirements. The City reserves the right to reject any or all bids and adjust the schedule based on weather conditions.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the procurement documents. The contract will be awarded as a lump sum price by street, covering all labor, materials, and traffic control measures. While no incumbent vendor was identified, the successful contractor must provide a certificate of insurance prior to beginning work and maintain backup equipment in case of breakdowns. The project requires the contractor to provide an on-site supervisor who will report daily progress and coordinate activities with the Municipal Services Director. The City has built in performance provisions allowing termination of the contract if work is unsatisfactory, with a five-working-day period provided for corrective action. Although a specific budget range was not disclosed, the compensation will be based on the contractor's proposed lump sum pricing for each street, with payment made within 30 days of submitting an approved invoice signed by the Municipal Services Director or designee.