2020 Chip Sealing Project (002).pdf

City of Edgerton, Wisconsin Department of Public Works

Request for Proposals

Chip Sealing Services

2020-6

The City of Edgerton, Wisconsin is soliciting proposals from Contractors interested in providing chip sealing of city streets.

Interested Contractors shall provide the city with written cost proposals which also provide information regarding the firm’s experience, references, equipment to be used and proposed schedule.

The proposal shall also include a completed and fully executed Bid Form.

All proposals may either be provided in hard copy enclosed within a sealed envelope and clearly labeled "Chip Sealing Services” or emailed to jsalvo@cityofedgerton.com by the deadline noted below:

Deadline for receipt of proposals is 3:00 p.m. Thursday, April 2, 2020

Interested parties should contact:

City of Edgerton 12 Albion St Edgerton, WI 53534 Call 608-884-3341 or email jsalvo@cityofedgerton.com

The City of Edgerton reserves the right to contract with the Bidder that has been determined to be in the best interest of the City after full consideration of cost, schedule and overall value.

The City of Edgerton also reserves the right to reject any or all Bids and the right to adjust the schedule as may be required due to weather conditions.

mailto:jsalvo@cityofedgerton.com

Important Bidder Information

Contractors are requested to visit the roads targeted for chip sealing listed on Exhibit A prior to bidding.

Each Bid shall be submitted on the bid form furnished by the City of Edgerton and attached to this Request for

Proposals package.

Scope of Work

The scope of work consists of the cleaning and applying chip sealing material to the roads listed in Exhibit A.

The City of Edgerton reserves the right to increase, decrease and/or otherwise modify the list of roads contained in

Exhibit A.

References

Contractors must provide a list of three (3) jobs completed within 30 miles of the City of Edgerton that have gone through a minimum of three winters. List should include name of municipality, name and phone number of municipal representative and years worked for the municipality. Listed projects must be municipal streets or roads. Parking lots and driveways will not qualify. Submit list in attached bid forms.

Preparation of surface

Immediately prior to the application of the asphaltic seal coat material, the existing surface to be sealed shall be thoroughly cleaned with a power broom or other suitable equipment to remove loose dirt, clay or other objectionable matter.

Application

A. Complete seal coating application in accordance with Section 475 of DOT Specifications.

B. Apply asphalt only when the air temperature is 60°F or more and when the surface to be sealed is dry.

C. Limit the area treated with asphaltic seal coat material on any one day to the amount which can be covered and properly rolled during daylight hours.

D. For each seal coat, apply heated asphalt at the rate of 0.25 to 0.40 gallons per square yard. Application contractor shall determine the exact application rate to assure optimum performance.

E. After application of the asphaltic material, when the desired stage of tackiness has been attained, apply the pre-coated aggregate uniformly by means of a mechanical spreader in an amount sufficient to completely cover the treated surface.

F. After application of the pre-coated aggregate, roll the surface with a pneumatic-tire roller as described in Section 475 of the DOT Specifications.

Materials

Asphalt shall be Type MC Grade 800, Type MC Grade 3000 or Type SC Grade 3000 provided in accordance with Section 455 of the DOT Specifications and to be determined as conditions dictate.

Aggregate

Aggregate shall be in accordance with Section 460 of the DOT Specifications and meet the following gradation requirements:

For Single Coat Applications

Sieve Size Percent Passage by Weight

No. 4 85-100

No. 8 20-55

No. 16 0-20

No. 50 0-5

Aggregate shall be pre-coated with Type MC Grade 30 or Type MC Grade 70 asphalt prior to placement. The aggregate shall receive a pre-coat of 1.5 to 3%. The exact application rate shall be determined by the Contractor to assure optimum performance.

Equipment

Equipment used in the performance of this work shall be subject to the approval of the Municipal Services Director and maintained in optimum working condition at all times. The Contractor shall have ready access to sufficient back-up equipment that can be utilized in the event of equipment breakdown.

Traffic Control

The Contractors shall be required to provide their own traffic control measures. Said measures shall insure that traffic interruptions are minimal and that the public receives sufficient information and directions to pass and proceed safely through the work areas.

The setup shall include but not be limited to road signs, safety vests, flaggers where necessary, and traffic cones.

The selected Contractor shall employ all measures and procedures of safety and traffic control applicable by local, state, and/or federal laws during the performance of services.

The selected Contractor shall work in one lane at a time, and shall work with the direction of traffic in that lane.

The selected Contractor will be held responsible for all damage to the work from vehicles, motorcycles, bicycles, pedestrians, and animals or any other cause due to lack of adequate controlling devices.

Coordination

All work on City streets shall be coordinated through the office of the Municipal Services Director.

The Contractor shall have an on-site supervisor or foreman available to direct operations. This supervisor or foreman will report to the Municipal Services Director regarding any problems encountered, resolution of corrective actions, provide daily progress reports and coordinate the next day's activities.

Defective Work

The City will provide a Department of Public Works staff person to observe the operation and confirm proper procedure.

Should the Contractor fail to maintain an effective level of performance, the City of Edgerton reserves the right to terminate the contract.

In the event the work performance of the selected Contractor is unsatisfactory, the selected Contractor will be notified by the Municipal Services Director or his designee and be given five (5) working days to correct work, and unreasonable delay in the performing of corrections may be grounds for termination of the selected Contractor.

Payment:

Lump sum price by street will include all work necessary to complete the work in a satisfactory manner and will include labor and materials including traffic control for the project.

Payment will be made within 30-days of receipt of the submission of a completed invoice for the services billed in writing, with approval signoff of the Municipal Services Director or his designee.

Payment of each invoice shall automatically release any lien that the invoice may have provided against the City.

Payment will be made only for actual work performed and accepted in accordance with the contract.

Any scheduled item of work to be done and materials to be furnished may be increased, decreased, or omitted by the Municipal Services Director or his designee, and no claim for loss, anticipated profits, or costs incurred in anticipation of work not ultimately performed will be allowed due to such increase or decrease.

Safety:

All activities under this Contract shall be executed in accordance with all applicable Federal, State and Local safety regulations. All workers of the selected Contractor shall be properly trained in safe operation of tools and equipment assigned to them for their use and shall be provided with proper safety and protective gear.

Schedule Considerations:

The chip sealing work can begin after award on April 20th and must be completed no later than September 29th.

EXHIBIT A

The following roads have been earmarked for chip sealing in 2020 to the extent available funding permits.

Thronson Dr. (Hwy 51 – Dead end)

Savanah Woods Dr. (Thronson – Dead end)

Sunland (Savanah Woods – Dead end)

Cumberland Dr. (Sunland – Dead end)

Wileman Dr. (East Fulton – Dead end)

Fairway Circle (Wileman – Wileman)

Blaine Street (Swift – Randolph)

Mechanic Street (West Fulton – Rollins)

Blanchard Street (Main St. – Dead end)

Dickinson Avenue (Hwy 51 – Josephs Circle)

Lake Dr. (Hwy 51 – East end)

Interstate Dr. (Wisconsin – East end)

Wisconsin Dr. (Lake Dr.-North end)

Royal Lane (Lake Dr.-Interstate)

Gateway Dr. (Interstate – North end)

Chip Sealing Services Bid Form

A certificate of insurance will be required from the successful contractor prior to beginning work.

Signature ___________________________ Attest_____________________

Lump Sum Cost

Thronson Dr. (Hwy 51 – Dead end) $

Savanah Woods Dr. (Thronson – Dead end) $

Sunland (Savanah Woods – Dead end) $

Cumberland Dr. (Sunland – Dead end) $

Wileman Dr. (East Fulton – Dead end) $

Fairway Circle (Wileman – Wileman) $

Blaine St. (Swift – Randolph) $

Mechanic St. (West Fulton – Rollins) $

Blanchard St. (Hwy 51 – Dead end) $

Dickinson Ave. (Hwy 51 – St. Josephs Circle) $

Lake Drive (Hwy 51 – East end) $

Interstate Dr. (Wisconsin – East end) $

Wisconsin Dr. (Lake Dr.-North end) $

Royal Lane (Lake Dr. – Interstate) $

Gateway Dr. (Interstate – North end) $

Printed Name ________________________ Title ______________________

Date ______________________________

Vendor Name

Type of Company

Street Address

City, State Zip

CHIP SEALING REFERENCE SHEET

Municipality: ___________________________ Contact: ____________________________

Address: ______________________________________________________________________

City, State, Zip: ________________________________________________________________

Telephone: _______________ Fax: _______________ E-Mail: ______________________