Centrifugal Water Cooled Chillers (DGS-OTA)

The California Department of General Services (DGS) Procurement Division is seeking bids for two new centrifugal water-cooled chillers to be delivered to the Fremont School for the Deaf in Alameda County. The procurement is specifically for factory-assembled, water-cooled chillers with semi-hermetic, oil-free centrifugal compressors that meet technical specification 23-64-16. Approved manufacturers include Daikin Applied, Carrier Corporation, Johnson Controls, and Trane, with requirements for R-513a refrigerant, variable frequency controllers, microprocessor-based controls, and integrated accessories. Bidders must provide comprehensive documentation including operator manuals, service manuals, shop drawings, and manufacturer certificates. Delivery is mandated between February 1, 2026, and April 1, 2026, with receiving hours limited to Monday through Friday, 7:30 a.m. to 1:00 p.m., excluding state holidays. The solicitation requires one-year manufacturer warranties, compliance with multiple industry standards (AHRI, ASHRAE, ASME), and factory-authorized startup services including performance validation and operator training. The final bid submission deadline is November 5, 2025, at 2:00 p.m. PT, with bid questions accepted until October 29, 2025, at 10:00 a.m. PT.

The contract offers several socioeconomic preference opportunities, including incentives for Disabled Veteran Business Enterprises (DVBE) ranging from 1-5 percent, a 5 percent small business preference, and a 5 percent small business nonprofit veteran services agency preference, with a total preference and incentive cap of 15 percent or $100,000. Bidders must submit various certifications, including California Civil Rights Laws Certification, payee data records, and documentation demonstrating eligibility for socioeconomic preferences. The state reserves the right to apply payment methods through direct purchase or financing via the State Financial Marketplace. While no specific contract value is explicitly stated, the state will reserve ten percent of the bid amount for potential state-requested options, upgrades, or unforeseen components. Contractors must perform a Commercially Useful Function (CUF) and disclose any international business activities. The solicitation emphasizes that all subcontractors fulfilling socioeconomic program requirements must meet specific compliance standards. Electronic bids must be submitted to OTA@dgs.ca.gov with a specific email subject line identifying the bid response and event ID.