Attachment_1_-_Scope_of_Work.pdf

Department of General Services BU 7760 Event ID 0000036539

Procurement Division Attachment 1

Arredondo, J Page 1 of 4 Sep. 19, 2025

SCOPE OF WORK

1.0 Scope

The Contractor shall provide Centrifugal Water Chillers (hereafter referred to as “Chillers”) meeting the requirements as defined in Bid Specification #Section 23 64 16 – Centrifugal Water Chillers for the California Department of General Services (DGS) Real Estate Services Division (RESD). All laws, regulations, and standards referenced in the Bid Specification also apply to this Scope of Work (SOW).

2.0 Kickoff Meeting

Prior to any Chiller assembly, the Contractor shall hold a kickoff meeting with

DGS.

2.1 Within one (1) week of receipt of purchase order, Contractor shall contact DGS to schedule the kickoff meeting.

2.1.1 The kickoff meeting must be held within two (2) weeks after Contractor’s receipt of the purchase order unless DGS agrees in writing to hold the kickoff meeting later.

2.1.2 At DGS’s discretion, the kickoff meeting shall be conducted either at DGS Headquarters (707 3rd Street, West Sacramento, CA, 95605) or by video conference.

2.2 At least one week prior to kickoff meeting, or as agreed upon between DGS and Contractor, the Contractor shall provide at a minimum:

2.2.1 A draft project schedule to DGS for review.

2.2.2 Proposed chiller designs.

2.2.3 Contractor’s questions about Chiller contract requirements.

2.3 Contractor shall provide representatives at the kickoff meeting capable of answering any questions related to the design and assembly of the Chillers.

2.4 Kickoff meeting topics shall include, but not be limited to:

2.4.1 Proposed Chiller designs.

2.4.2 Project schedule.

2.4.3 Delivery requirements.

2.4.4 Contractor’s questions about Chiller contract requirements.

Department of General Services BU 7760 Event ID 0000036539

Procurement Division Attachment 1

Arredondo, J Page 2 of 4 Sep. 19, 2025

2.4.5 Any other remaining details regarding the Chillers.

3.0 Plans, Designs, and Permits

3.1 Within one week after the kickoff meeting and prior to assembling the Chillers, Contractor shall provide a complete set of final Chiller designs for DGS’s final review and approval.

3.2 Contractor shall incorporate DGS’s feedback into the final designs as needed.

3.3 Once DGS has approved the complete set of design documents in writing, Contractor begin assembling the Chillers.

3.4 Contractor is responsible for all permits required for assembling and delivery of Chillers.

4.0 Delivery

4.1 Contractor shall deliver chillers to DGS no earlier than February 1, 2026, and no later than April 1, 2026.

4.1.1 If the Contractor requires additional delivery time, they will submit a Work Order Authorization Form to DGS.

4.1.2 After DGS approval, Contractor can proceed with the approved changes.

4.2 Contractor shall deliver Chillers to the address below:

DELIVER TO:

California Department of Education Fremont School for the Deaf 39350 Gallaudet Drive Fremont, CA 94538

4.3 DGS receiving hours are Monday-Friday, 7:30 am to 1:00 pm, excluding state holidays.

4.4 One (1) week prior to shipping the Chillers, Contractor will contact DGS to make delivery arrangements with one of the following DGS staff:

4.4.1 Project Director Randi Chegwidden at 916-693-3903 (cell) 279-240- 6605 (desk), by email randi.chegwidden@dgs.ca.gov OR

4.4.2 Backup Marvin Talusik at 916-282-8251, by email

marvin.talusik@dgs.ca.gov, to make delivery arrangements.

file:///C:/Users/RChegwid/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/2HJVZHH3/randi.chegwidden@dgs.ca.gov file:///C:/Users/RChegwid/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/2HJVZHH3/marvin.talusik@dgs.ca.gov

Department of General Services BU 7760 Event ID 0000036539

Procurement Division Attachment 1

Arredondo, J Page 3 of 4 Sep. 19, 2025

4.5 Contractor is not responsible for installation. The DGS RESD Construction Inspection and Management Branch (CIMB) will be reviewing installation.

Note: In accordance with General Provisions 15, entitled “Delivery,” the Contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the Contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default.”

4.6 At the time of Chiller delivery, Contractor shall provide, at least one (1) hard copy and one (1) PDF copy of each of the following:

4.6.1 Complete operator/instruction manual.

4.6.2 Service manual specific to the Chiller.

4.6.3 Operator/instruction manual for each piece of electronics equipment provided.

4.6.4 The following items as described in Technical Specification 23 64 16 Section 1.05 Submittals:

4.6.4.1 Shop Drawing.

4.6.4.2 Manufacturer’s Certificate.

4.6.4.3 Test Reports.

4.6.4.4 Manufacturer’s Instructions.

4.6.4.5 Operation and Maintenance Materials.

5.0 Inspection and Acceptance

5.1 DGS Project Director will inspect Chillers at the time of delivery and during installation.

5.2 Completion of inspection or acceptance by the DGS Project Director/DGS shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

5.3 The Contractor shall correct deviations from the specified requirements that are reported by DGS in an expeditious manner at no expense to the

DGS.

6.0 Post-Installation Services

Department of General Services BU 7760 Event ID 0000036539

Procurement Division Attachment 1

Arredondo, J Page 4 of 4 Sep. 19, 2025

6.1 DGS, or a representative of DGS, will contact the Contractor and schedule the following services. Contractor must do:

6.1.1 Start Up Service per Technical Specification Section 3.04 Start Up Service

6.1.2 Demonstration and Training per Technical Specification Section 3.05 Demonstration and Training.

7.0 Payment Withhold

7.1 Upon delivery and acceptance of the Chillers as described in Section 5.0, the Contractor may submit to DGS an invoice for the total cost of the chillers, less a five percent (5%) withhold.

7.2 Upon completion of their tasks as described in Section 6.0, the Contractor may invoice DGS for the five percent (5%) withhold.