CCTV system corrective maintenance

The State of West Virginia, specifically the Department of Health and Human Resources through William R. Sharpe, Jr. Hospital in Weston, Lewis County, is seeking a contractor to provide CCTV System Corrective Maintenance. The procurement is an open-end contract for maintaining an existing surveillance infrastructure consisting of 210 cameras originally installed in 2015 and expanded in 2018. The system includes HIKVision cameras (DS-2CD2512F-I and DS-2CD2132F-I models), NVRs (DS9664NI-XT), D-Link network switches, and HIKVision IVMS 4200 video management software. Vendors must provide corrective maintenance services, with work limited to individual projects not exceeding $25,000, and must have a minimum of three years' experience with qualified technicians. The solicitation requires vendors to submit hourly labor rates and a percentage markup on parts, with work performed during standard business hours (8:00 AM to 5:00 PM, Monday through Friday). Key dates include a mandatory pre-bid meeting on September 23, 2025, at 10:00 AM, a question deadline of September 30, 2025, at 12:00 PM, and proposal submissions due on October 7, 2025, at 1:30 PM.

The procurement allows for potential federal funding and requires vendors to comply with federal procurement guidelines, including affirmative steps to engage minority businesses, women's business enterprises, and labor surplus area firms. Vendors must adhere to domestic preference provisions and comply with various federal regulations, including equal employment opportunity and anti-kickback provisions. The existing system requires any replacements to be compatible with the current HIKVision infrastructure, with potential consideration for NDAA-compliant alternatives. Payment terms vary, with invoices under $5,000 processed via credit card within 10 business days and invoices over $5,000 processed by state check in 45-60 days. While no specific incumbent vendor is mentioned, the solicitation indicates that annual maintenance costs have increased from $10-$15,000 to approximately $40,000 in the past 12 months. The contract will be an initial one-year term with potential renewals, not to exceed 36 total months. Though a specific budget is not explicitly stated, the solicitation includes line items for 50 hours of corrective maintenance and a parts markup component, suggesting a potential annual value in the range of $40,000 to $50,000.