CCRI Knight Mascot Costume

The Community College of Rhode Island is requesting quotations for design and production of a Knight mascot costume, with proposals due October 5, 2026 at 12:00 PM EDT under RFQ27006983. Minority Business Enterprise participation of at least 15% of the dollar value is required under Rhode Island law.

The scope encompasses design consultation with the CCRI Marketing Department and Marketing Director, production of a modular costume accommodating performers 5'4" to 6'0" in height, and delivery with a two-year warranty covering defects in material and workmanship. Required components include a ventilated knight helmet (faceless, masked, or hybrid design), detachable cape with CCRI branding, foam shield with emblem, foam weapon accessory, padded chest armor, knight-style tunic, knee-high boots, elbow-length gloves, and two-piece moisture-wicking underlayer in official CCRI colors (Forest green primary with Ocean, Sage, Sunshine, Teal, and Nickel secondary colors per the CCRI Graphic Style Guide). All materials must be flame-retardant and meet safety standards. The costume must support full mobility and include internal cooling or ventilation features. Design and consultation spans approximately two months or less; production and delivery takes two to four months. The initial contract period is approximately six months beginning November 1, 2026, with an optional renewal for up to one additional 12-month period at the State's discretion.

Vendors must submit sketches and images of prior mascot projects (preferably from other colleges), marketing references with contact information, and hourly rates for cleaning, maintenance, repair, and optional warranty extensions (years 3–5). The RFQ requests cost information for shipping and maintenance services. Insurance requirements include General Liability $1,000,000 per occurrence, Workers Compensation $100,000 each accident, Automobile Liability $1,000,000 per occurrence, and Crime coverage $500,000 per occurrence or 50% of contract amount, whichever is greater. A 0.33% contract administrative fee will be withheld from invoices. Vendor Q&A runs through September 18, 2026 at 2:00 PM EDT. All submissions must be made electronically through Ocean State Procures.