Catering Services for Emergency Operations Center
Closed State & local contract opportunity
- Solicitation number
- 242562MN
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 95236 Emergency Food
- 96115 Concessions, Catering, Vending: Mobile And Stationary (See Class 905 For Airport Concessions)
- 96119 Food Trucks And Mobile Catering Carts
- 96138 Food Preparation Services (Including Food Canning Services)
- 96259 Processing Services, Food (Not Otherwise Classified In Classes 961 Or 962)
- 99036 Emergency Facility Support Management
- UNSPSC codes
- 90101604 Construction or work site catering services
- 73131804 Butter or cream processing services
- 90101502 Bars
- 94131600 Charity organizations
- 94131605 International aid assistance services
- 94131602 Food relief services
- 93131601 Hunger eradication programs
- 90101603 Catering services
- 73131800 Dairy and eggs processing
- 70121606 Poultry production services
Show all 35
- 73131603 Poultry processing services
- 73131802 Egg processing services
- 90101500 Eating and drinking establishments
- 73131605 Meat plant operation or management services
- 73131606 Slaughter houses services
- 73131607 Butcher services
- 90101501 Restaurants
- 90101504 On street food vendors
- 93131602 Emergency food supply services
- 94131608 Prisoner assistance organizations
- 90101600 Banquet and catering services
- 90101605 Food service for transportation operators
- 91111802 Check room concessions
- 90101602 Party tent services
- 85151500 Food technology
- 73131601 Meat products or by products processing services
- 73131602 Fish or fish products processing services
- 73131604 Meat hygiene or inspection services
- 73131801 Milk processing services
- 73131803 Cheese processing services
- 85151504 Food preparation counseling or control services
- 90101801 Professionally prepared carryout meals
- 90101503 Fast food establishments
- 91111603 Cooking or food preparation services
- 73131600 Meat and poultry and seafood processing
- Point of contact
-
- Melissa Neel mneel@scgov.net (941) 861-5128
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Sarasota County is seeking catering services for its Emergency Operations Center (EOC) through a Request for Proposals (RFP) to support emergency activation scenarios. The procurement seeks a vendor capable of providing comprehensive food and beverage services for up to 350 workers during 24-hour emergency periods, including four daily meals (breakfast, lunch, dinner, and late-night), snacks, and cold box meals. Contractors must be able to mobilize within 24 hours of notification and operate within the EOC's existing kitchen facility. Successful vendors must possess appropriate licenses from Florida's Department of Business and Professional Regulation, Department of Agriculture and Consumer Services, and Department of Health. The RFP requires contractors to provide nutritionally balanced meals, accommodate special dietary needs, and maintain high food preparation standards. Evaluation criteria will focus on vendor qualifications, experience, approach, and compensation, with the county planning to award contracts to up to two vendors. The proposal is due on April 19, 2024, with an anticipated initial contract term of three years and partial funding through FEMA grant money.
The procurement appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Contractors must meet extensive insurance requirements, including Workers' Compensation, Commercial General Liability, and Business Automobile Liability. The contract involves complex compliance obligations, particularly related to FEMA grant funding, which mandates adherence to specific federal, state, and local government contracting standards. Contractors will be subject to rigorous documentation and reporting requirements, including a five-year record retention period and compliance with federal regulations such as the Byrd Anti-Lobbying Amendment and Americans with Disabilities Act. While specific contract value is not explicitly stated, the scope suggests a potentially significant multi-year agreement capable of supporting emergency food service for up to 350 personnel during activated emergency periods. Vendors must be prepared to navigate complex grant-related contractual provisions and demonstrate robust operational capabilities in high-stress emergency response environments.
Opportunity text
Request For Proposals
The County is seeking a vendor to provide catering services for the County's Emergency Operations Center (EOC) during times of emergency activation.
The County anticipates an initial contract term of 3 years.
Refer to the Solicitation Documents and Attachments section for minimum qualifications, scope/specifications, insurance requirements, and grant documents.
These services include FEMA grant funding. All applicable grant terms are included in OpenGov and shall control over any contract terms in the draft contract.
Grant documents that require Proposer's signature will be available in the Vendor Questionnaire section.
Files
| File | Type | Posted |
|---|---|---|
| Parts_I,_II,_III.pdf | ||
| Attachment_A_Disaster_Related_Contract_Provisions.pdf |
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