Cartographic Services

The City of Phoenix Parks and Recreation Department is requesting sealed proposals for Cartographic Services with offers due October 23, 2026 at 2:00 p.m., a mandatory pre-offer conference on September 30, 2026 at 9:00 a.m. via Microsoft Teams, and written inquiries due October 6, 2026 at 2:00 p.m. The contract carries a Disadvantaged Business Enterprise - Neutral (DBE-N) program requirement under 49 CFR Part 26, mandating good faith efforts and reasonable efforts to promote and foster small business participation on the FTA-assisted project; contractors must submit an updated Small Business Participation Plan annually and track all small business participation monthly through the City of Phoenix Certification and Compliance System.

The scope encompasses cartographic design services for high-quality trail maps covering over 41,000 acres of Mountain Preserves and Desert Parks and more than 200 miles of trails within the Phoenix Trail System. The contractor will utilize existing City of Phoenix GIS data and ESRI ArcGIS Pro software to create, design, maintain, and deliver accurate, user-friendly maps suitable for print distribution and digital access via the city's website and mobile platforms. All deliverables, including maps, source files, and digital assets, become the sole property of the City of Phoenix. Background screening at the contractor's expense is required for all contract workers, with maximum risk level screening including felony and misdemeanor records from any U.S. county or jurisdiction where workers have lived during the preceding seven years.

The initial contract term is two years commencing February 1, 2027 or upon Phoenix City Council approval, with one optional three-year extension exercisable at the City's sole discretion. Pricing proposals represent 20% of the total evaluation score (200 points); qualified offerors are evaluated primarily on qualifications and experience (500 points) and method of approach (300 points). All prices must be firm and fixed for the initial one-year period, with annual price increases permitted thereafter upon written submission and documented justification, subject to the City's sole approval. The contractor must submit detailed service quotes within five business days of a request, calculated on an hourly labor basis, with payment made only for actual documented labor hours. Contractors must comply with supplemental airport terms and conditions, E-Verify immigration verification, heat-related illness mitigation requirements for outdoor workers, and federal nondiscrimination statutes and FAA grant assurances.