Certification_of_Final_Payment_PTD_02_2026_(DBE-N).pdf
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- Attached to
- Cartographic Services
- Solicitation number
- PKS-RFP-27-0470
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Certification of Final Payment form for the Disadvantaged Business Enterprise - Neutral (DBE-N) Program administered by the Public Transit Department. The document serves as a dual affidavit requiring completion by both the prime contractor and the small business subcontractor upon project completion. The form certifies that full payment, including all retention amounts, has been made to the small business firm for materials and/or work performed on the contract. The contractor must document the total amount paid to the small business and declare under penalty of perjury that all statements are true and complete. Similarly, the small business affirms that it entered into a contract with the prime contractor, received the stated payment amount, and has no outstanding payment disputes.
Supporting documentation for all payments must be retained for a minimum of three years from the project acceptance date and is subject to audit. In cases where the small business was not paid in accordance with the successful bidder's affidavits, the contractor must submit documentation detailing any delayed or withheld payments. Both the authorized agent for the contractor and the authorized agent for the small business must sign and date the certification, with printed names and titles required. This form applies to the related City of Phoenix Cartographic Services contract, which is a two-year agreement with one optional three-year extension term, commencing on February 1, 2027, or upon City Council approval.
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Text version
Disadvantaged Business Enterprise - Neutral (DBE-N) Program AGENCY: Public Transit Department
02_26-IFR PTD
CERTIFICATION OF FULL/FINAL PAYMENT TO SMALL BUSINESS FIRMS
(TO BE COMPLETED BY THE CONTRACTOR & SMALL BUSINESS UPON COMPLETION OF WORK)
CONTRACTOR AFFIDAVIT:
The undersigned, having contracted as the Contractor on Project NUMBER and Name hereby certifies that full payment (including all retention) has been made to the Small Business cited below. The total value of all payments made to the Small Business for materials and/or work performed on this project contract is as follows:
Small Business Firm:
Total Amount Paid: $
This certification is made under Federal and State laws concerning false statement. Supporting documentation for this payment is subject to audit and should be retained for a minimum of three (3) years from the project acceptance date. In the event the Small Business was not paid in accordance with affidavits submitted by the Successful Bidder, all documentation supporting the Successful Bidder 's position with regards to delayed or withheld payment(s) should be submitted.
I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE
STATE OR FEDERAL LAW, THE STATEMENTS MADE ON THIS DOCUMENT ARE TRUE AND
COMPLETE TO THE BEST OF MY KNOWLEDGE.
By:
Authorized Agent for Contractor (Print Name and Title)
Date:
SMALL BUSINESS AFFIDAVIT: Insert Name of Small Business
The undersigned Small Business hereby certifies that a contract was entered into with the above-named Contractor to perform work or provide materials on the project cited in this document. I further certify that the total amount of payments received as provided herein by the prime contract is accurate and unchallenged.
I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE
STATE OF FEDERAL LAWS, THE STATEMENTS MADE ON THIS DOCUMENT ARE TRUE AND
COMPLETE TO THE BEST OF MY KNOWLEDGE.
By: ______________________________ _____________________________________ Authorized Agent for Small Business (Print Name and Title)
Date:
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