DBE-N_Annual_SBPP.pdf
PDF 143 KB Posted
- Attached to
- Cartographic Services
- Solicitation number
- PKS-RFP-27-0470
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Small Business Participation Plan (SBPP) annual submission form for the Public Transit Department of the City of Phoenix, Arizona, required under the Disadvantaged Business Enterprise - Neutral (DBE-N) program established by the United States Department of Transportation in 49 CFR Part 26. The SBPP applies to the Cartographic Services contract, which has an effective date upon final signature by the City Clerk and a commencement date of February 1, 2027 or the date Phoenix City Council approves. The contract term is two years from the commencement date with one optional three-year extension exercisable at the City's sole discretion. The contractor must submit an updated SBPP annually on the anniversary date of contract execution and maintain compliance with all DBE-N program requirements throughout the contract period.
The contractor is required to demonstrate good faith efforts and reasonable efforts to promote and foster participation of small businesses on Federal Transit Administration (FTA)-assisted projects. Key responsibilities include identifying opportunities for verified small business suppliers, conducting proactive outreach to inform small businesses of opportunities, sending solicitation letters while maintaining contact logs, and making best reasonable efforts to utilize small business services. The contractor must track and report all small business participation monthly through the City of Phoenix Certification and Compliance System at phoenix.gob2g.com, including participation through subcontracts, joint ventures, supplier arrangements, and other business relationships. A designated contract liaison must submit the annual SBPP with supporting documentation and serve as the primary contact for plan administration and compliance reporting.
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Disadvantaged Business Enterprise - Neutral (DBE-N) Program
AGENCY: Public Transit Department Small Business Participation Plan – Annual Submission
Due annually on the anniversary date of contract execution
05_26-IFR PTD_SBPP
Contract No. Contract Execution Date:
The above-referenced contract is subject to the Public Transit Department’s Disadvantaged Business Enterprise - Neutral (DBE-N) program requirements issued by the United States Department of Transportation (USDOT) in 49 CFR part 26.
______________________________ will track and report all the participation that occurs in any procurement, joint ventures, goods/services, and other arrangements involving a Small Business.
The company submits its Small Business Participation Plan (SBPP) and agrees to comply with the small business outreach requirements to use good faith and reasonable efforts to promote and foster the participation of small businesses on Federal Transit Administration (FTA) assisted projects.
I. Small Business Participation Commitment
The above company is committed to using good faith efforts by engaging and soliciting the services of Small Businesses as new and existing needs for services arise. The company will actively attempt to contract with small businesses.
Below is an outline of our good-faith plan to demonstrate our efforts to foster small business participation in FTA-assisted projects:
1. Contact the PTD Compliance Specialist for assistance and guidance regarding this plan.
2. Identify opportunities for verified small business suppliers to provide goods and services.
3. Identify and engage in proactive outreach efforts to inform these small businesses of opportunities.
4. Send letters to small business suppliers encouraging them to contact our company with proposals regarding providing goods and services and to keep a log of all letters, contacts, responses, and non-responses.
5. Make the best reasonable efforts to obtain and utilize the services of small businesses.
Other commitments:
II. Company Responsibilities:
_____________ understands the requirements to comply with Public Transit Department Small Business Participation Plan and 49 CFR Part 26. The company will track and report all small business participation that occurs on transit-related projects as a result of a contract, procurements, purchase orders, subleases, JV, goods/services or other arrangements involving sub-tier participation. This documentation will be entered monthly into the City of Phoenix Certification and Compliance System at phoenix.gob2g.com.
III. Small Businesses Currently in Use
Listed below are the small businesses that are currently participating with the company as subcontractors, joint venture partners, suppliers of goods and services, and other business relationships.
Company Name Small Business
Category (subcontractors, joint venture partners, suppliers of goods and services, other)
Total Amount Paid During the
Past Year (MM-DD-YYYY to
MM-DD-YYYY)
https://phoenix.gob2g.com/
IV. Future Opportunities for Small Business Participation
The company working on a transit-related project will use the City of Phoenix and Federal databases as a starting point to locate and engage potential opportunities of small business suppliers. Potential opportunities for Small Business participation include:
Scopes of Work
(NAICS)
Estimated
Timeframe/Schedule Contractor/Vendor
(if known)
This list will be assessed at the next submission of the annual SBPP.
V. Annual Small Business Participation Plan Submission
The contractor shall complete and submit an updated SBPP, including any associated supporting documentation requested by the Agency or Subrecipient, on an annual basis from the start of the contract.
VI. Contract Liason
____________________ will be responsible for submitting the Small Business Participation Plan on a yearly basis and other required reports by the contracting agency.
a. Contact Information:
Name:
Title:
Email Address:
Phone Number:
On behalf of the Contractor, I certify that the above information is true and correct:
Signature: Date:
Please submit all supporting documentation with your SBPP.
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