Carmel Fire Department Vehicles IFB 2026

The City of Carmel, Indiana, Board of Public Works and Safety is soliciting sealed bids for the Carmel Fire Department Vehicles IFB 2026 (Project IFB-2026-008) through its e-Procurement Portal at https://procurement.opengov.com/portal/carmelin. The procurement consists of two distinct groups of 2026 Chevrolet vehicles that bidders may propose on individually or collectively: Group 1 requires three 2026 Chevrolet Traverse LT AWD vehicles in Summit White with specified interior and technology features, while Group 2 requires two 2026 Chevrolet Tahoe SSV 4x4 5.3 V8 vehicles in black with cloth interior and safety packages. All vehicles must be delivered no later than June 30, 2026, and bidders must submit sealed bids by 9:00 AM on Wednesday, May 20, 2026, at which time bids will be publicly opened and read aloud in the Council Chambers of City Hall. Written questions regarding the solicitation must be submitted through the e-Procurement Portal by Wednesday, May 6, 2026, at 2:00 PM, with all responses posted publicly. The City reserves the right to reject any and all bids and to award the contract to the lowest responsive and responsible bidder; all bids shall remain valid for ninety days from the bid opening date, and no bids may be withdrawn within thirty days following the bid date. Required bid submissions include a U.S. Manufactured Products Preference Certification, Nepotism certification, Exception Sheet, manufacturer's literature, warranty statements, and an e-Verify screenshot documenting the business' current E-Verify enrollment status, with failure to provide E-Verify documentation resulting in automatic bid rejection.

This procurement contains no specific set-aside designations for disadvantaged enterprises; however, all bidders must comply with mandatory federal and state requirements including Indiana Code 22-5-1.7 E-Verify compliance, which applies uniformly to all prospective vendors regardless of company size or prior contracting history with the City. No incumbent vendors or existing contractors are identified in the solicitation materials. The resulting contract will be governed by Indiana law and City of Carmel municipal ordinances, and all awarded vendors must obtain a validly issued purchase order from the City Controller prior to delivery of goods and accept payment via City check. The contract establishes that vendors may invoice no more than once every thirty days, with the City remitting payment within thirty-five days of invoice receipt in compliance with the Indiana Prompt Payment Statute. The awarded vendor must maintain comprehensive insurance coverage including Worker's Compensation at statutory limits, Commercial General Liability with a $1,000,000 general aggregate limit, Auto Liability with $1,000,000 single limits, Umbrella/Excess Liability of $1,000,000, and cyber liability insurance of not less than $1,000,000 per claim and annual aggregate. No specific budget range or award value is disclosed in the solicitation materials; however, the City may terminate the resulting contract for cause or convenience at any time upon ten calendar days' written notice without penalty.