Exception_Sheet.pdf

This Exception Sheet document is part of the City of Carmel, Indiana's Board of Public Works and Safety sealed bid solicitation for Carmel Fire Department Vehicles IFB 2026. The procurement consists of two distinct vehicle groups: Group 1 comprises three 2026 Chevrolet Traverse LT AWD vehicles in Summit White with specified interior and technology features, while Group 2 comprises two 2026 Chevrolet Tahoe SSV 4x4 5.3 V8 vehicles in black. Bidders may submit proposals for either or both groups. Sealed bids must be submitted by 9:00 AM on Wednesday, May 20, 2026, through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin, with bids to be publicly opened and read aloud in the Council Chambers of City Hall. Written questions regarding the solicitation must be submitted by Wednesday, May 6, 2026, at 2:00 PM. All vehicles must be delivered no later than June 30, 2026. Bids shall remain valid for ninety days from the bid opening date, and no bids may be withdrawn within thirty days following the bid date.

The Exception Sheet specifically serves as a form for bidders to list and explain any exceptions to the specifications and terms outlined in the request. The City notes that taking an exception may result in a response being deemed non-responsive if the variance is determined to be material. Required bid submissions include a U.S. Manufactured Products Preference Certification, Nepotism certification, Exception Sheet, manufacturer's literature, warranty statements, and an e-Verify screenshot. Failure to provide E-Verify documentation results in automatic bid rejection. The City reserves the right to reject any and all bids and to award the contract to the lowest responsive and responsible bidder. No specific budget range or award value is disclosed. The contract will be governed by Indiana law and City of Carmel municipal ordinances, with awarded vendors required to maintain comprehensive insurance coverage including Worker's Compensation, Commercial General Liability of $1,000,000, Auto Liability with $1,000,000 single limits, Umbrella/Excess Liability of $1,000,000, and cyber liability insurance of not less than $1,000,000 per claim and annual aggregate.