SCREENSHOT_INSTRUCTIONS_-_FOR_BIDS.pdf

This document is a bidding requirements instruction file for the City of Carmel, Indiana, Board of Public Works and Safety's Carmel Fire Department Vehicles IFB 2026 procurement. The solicitation seeks sealed bids for two groups of 2026 Chevrolet vehicles: Group 1 consists of three 2026 Chevrolet Traverse LT AWD vehicles in Summit White, while Group 2 consists of two 2026 Chevrolet Tahoe SSV 4x4 5.3 V8 vehicles in black. Bidders may submit proposals for either or both groups. All vehicles must be delivered no later than June 30, 2026. Sealed bids must be submitted by 9:00 AM on Wednesday, May 20, 2026, at which time bids will be publicly opened and read aloud in the Council Chambers of City Hall. Written questions regarding the solicitation must be submitted through the e-Procurement Portal by Wednesday, May 6, 2026, at 2:00 PM. All bids shall remain valid for ninety days from the bid opening date.

All bid submissions must include an E-Verify screenshot documenting the business' current E-Verify enrollment status, along with a U.S. Manufactured Products Preference Certification, Nepotism certification, Exception Sheet, manufacturer's literature, and warranty statements. Failure to include the required E-Verify documentation will result in automatic bid rejection. The City will award the contract to the lowest responsive and responsible bidder and reserves the right to reject any and all bids. No specific budget range or award value is disclosed. The awarded vendor must obtain a validly issued purchase order from the City Controller prior to delivery and must maintain comprehensive insurance coverage including Worker's Compensation, Commercial General Liability with a $1,000,000 general aggregate limit, Auto Liability with $1,000,000 single limits, Umbrella/Excess Liability of $1,000,000, and cyber liability insurance of not less than $1,000,000 per claim and annual aggregate.