E-Verify Compliance Documentation

This is an E-Verify compliance exhibit for the City of Carmel, Indiana, Board of Public Works and Safety, related to the Carmel Fire Department Vehicles IFB 2026 procurement. The document establishes the mandatory requirement for all bidders to submit E-Verify documentation demonstrating current enrollment status in the U.S. Department of Homeland Security's E-Verify program as a condition of bid eligibility. Sealed bids for the procurement are due by 9:00 AM on Wednesday, May 20, 2026, through the City's e-Procurement Portal. The project involves the procurement of five vehicles across two groups: Group 1 requires three 2026 Chevrolet Traverse LT AWD vehicles, and Group 2 requires two 2026 Chevrolet Tahoe SSV 4x4 vehicles. All vehicles must be delivered no later than June 30, 2026. Bidders may submit proposals for either or both groups. Written questions must be submitted by Wednesday, May 6, 2026, at 2:00 PM.

The E-Verify requirement is mandated under Indiana Code 22-5-1.7 and applies uniformly to all prospective vendors regardless of company size or prior contracting history with the City. Failure to provide a screenshot documenting current E-Verify enrollment status will result in automatic bid rejection. This is a mandatory federal and state compliance requirement with no exceptions or set-asides. All awarded vendors must maintain comprehensive insurance coverage, including Worker's Compensation, Commercial General Liability with a $1,000,000 general aggregate limit, Auto Liability with $1,000,000 single limits, Umbrella/Excess Liability of $1,000,000, and cyber liability insurance of not less than $1,000,000 per claim. The City reserves the right to reject any and all bids and will award contracts to the lowest responsive and responsible bidder. Bids remain valid for ninety days from the bid opening date.