Caltrans Bridge Management System (BMS) RFI # 56A0856

Caltrans, in collaboration with the California Department of Technology, is conducting a Request for Information (RFI) to explore potential replacements for its existing Structure Maintenance Automated Report Transmittal (SMART) system, which was developed in 1997 and is now technologically obsolete. The procurement seeks a comprehensive Bridge Management System (BMS) capable of managing approximately 27,000 bridges and tunnels across California, with key objectives including mobile and web-based functionalities, robust analytical capabilities, and compliance with Federal Highway Administration's National Bridge Inspection Standards (NBIS). The RFI targets solutions that can support critical functions such as bridge inventory management, risk-based inspections, condition assessment, federal compliance reporting, and advanced data analytics. Vendors are required to complete a detailed response workbook addressing technical architecture, data management, regulatory compliance, reporting capabilities, and implementation strategies. The RFI response deadline is June 10, 2025, with Caltrans seeking to understand current marketplace capabilities and potential technology solutions before initiating a formal procurement process. Evaluation criteria will focus on system flexibility, security features, scalability, integration capabilities, and alignment with governmental infrastructure management requirements.

While the RFI does not specify explicit set-aside designations or vendor restrictions, it implies a preference for vendors with demonstrated experience in state Department of Transportation bridge management systems. The current SMART system, which will be temporarily replaced by a Minimum Viable Product (MVP) solution, requires integration with existing technological infrastructure and must support comprehensive bridge management functionalities. Although specific budget ranges are not disclosed, the RFI suggests vendors provide optional cost estimates covering software licensing models, implementation services, data migration, integration, training, and ongoing maintenance. The system must accommodate complex governmental requirements, including role-based access control, cybersecurity protocols, and adaptability to evolving regulatory standards. Vendors will need to demonstrate capabilities for handling extensive bridge inventory data, supporting mobile and web-based platforms, and providing advanced analytical tools that can support critical transportation infrastructure decision-making processes.