BULK_OIL_DELIVERED.pdf

INVITATION TO BID

2022-ITB-039

BULK OIL DELIVERED

City of Scranton

340 N Washington Ave

Scranton, PA 18503

RELEASE DATE: September 30, 2022

DEADLINE FOR QUESTIONS: October 20, 2022

RESPONSE DEADLINE: October 24, 2022, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/scrantonpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Scranton

INVITATION TO BID

BULK OIL DELIVERED

I. INTRODUCTION

II. SUBMISSION REQUIREMENTS

III. BID SPECIFICATIONS

IV. BID PRICING SHEET

Invitation To Bid #2022-ITB-039 Title: BULK OIL DELIVERED

1. INTRODUCTION

1.1. Summary

Separate sealed bids will be received online by the Office of the City Controller for the City of

Scranton (“City”) via the City’s e-Procurement Portal until Monday, October 24, 2022 at 10:00 am at which time they will be read aloud in City Hall Chambers by the Business Administrator

(Or his Designee) located on the 2nd floor in City Hall and made available for public viewing at www.youtube.com/user/electriccitytv570 for the following:

BULK OIL DELIVERED

FOR THE PERIOD OF

JANUARY 1, 2023 THRU DECEMBER 31, 2023

AS PER SPECIFICATIONS

All Bids shall be in accordance with the specifications which may be obtained from the City’s e-

Procurement Portal at https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a

Bid, you shall register on the City’s e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective Bidder for this solicitation and will appear on the

Follower’s list. Bidders that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City’s e-Procurement Portal, and therefore will be unable to participate or be considered for this ITB.

Each bidder shall submit a cashier’s check, certified check, and/or bid bond in the amount of

$500.00, as a guarantee to keep its offer open until the City accepts or rejects same and as to the successful bidder until the required surety bond is furnished. The successful bidder, within ten

(10) days of the notification of the award shall be required to furnish a surety bond in the amount of $1,000.00 of the contract price as a guarantee to furnish services as specified. The contract shall be awarded to the lowest, most responsible bidder; however, the City reserves the right to reject any or all bids of any bids submitted.

All bid documents and supplementary documents must be uploaded and submitted using the

City’s e-Procurement Portal prior to 10:00 am on Monday, October 24, 2022, as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the Respondent representative who is registered with the City will receive an email confirmation from the City’s e-Procurement Portal.

All bids must be accompanied by signed affirmative action, non-segregated facilities, non-collusion affidavit and disclosure forms.

All communications regarding this ITB, product related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this ITB shall be submitted via “Q&A” through the City’s e-Procurement Portal, before the deadline of 2:00 pm on Thursday, October 20, 2022 and according to these specifications herein.

https://secure.procurenow.com/portal/scrantonpa

If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact, OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.

Lawrence D. West

Business Administrator

2. SUBMISSION REQUIREMENTS

2.1. Bid Certification*

THE UNDERSIGNED DOES HEREBY DECLARE THAT THEY HAVE CAREFULLY

EXAMINED THE ATTACHED BIDDING DOCUMENTS, AND HEREBY PROPOSES TO

FURNISH THE CITY OF SCRANTON WITH THE FOLLOWING AS SPECIFIED AND

DELINEATED WITHIN THESE DOCUMENTS:

BULK OIL DELIVERED

FOR THE PERIOD OF

JANUARY 1, 2023 THRU DECEMBER 31, 2023

AS PER SPECIFICATIONS

ACCOMPANYING THIS BID IS A CERTIFIED CHECK, CASHIER'S CHECK AND/OR BID

BOND NUMBER FOR THE AMOUNT OF $500.00, AND WILL SERVE AS A

GUARANTEE TO KEEP ITS OFFER OPEN UNTIL THE CITY ACCEPTS OR REJECTS

THE SAME, AND AS TO THE SUCCESSFUL BIDDER, UNTIL THE REQUIRED SURETY

BOND (PERFORMANCE) IS FURNISHED.

IF THE UNDERSIGNED IS AWARDED THE AFOREMENTIONED CONTRACT, IT WILL

FURNISH (WITHIN TEN (10) DAYS OF AWARD), A SURETY BOND IN FAVOR OF THE

CITY OF SCRANTON FOR THE AMOUNT OF $1,000.00.

IT IS THE UNDERSTANDING OF THE UNDERSIGNED THAT THE CITY OF

SCRANTON MAY REJECT ANY OR ALL BIDS, OR ANY PORTION OF ANY BID FOR

THE ABOVE CONTRACT.

THE UNDERSIGNED GUARANTEES THAT IF IT IS THE SUCCESSFUL BIDDER, AND

IS AWARDED THE AFOREMENTIONED CONTRACT, IT WILL DELIVER THE GOODS

OR SERVICES AS SPECIFIED ON THE BID SPECIFICATION SHEET.

☐ Please confirm

*Response required

2.2. Bid Bond*

Bidder shall upload the fully executed Bid Bond in the amount of $500.00 here.

*Response required

2.3. Affirmative Action Certification*

During the term of this contract, Bidder agrees as follows:

Bidder shall not discriminate against any employee, applicant for employment, independent contractor or any other person because of race, color, religious creed, ancestry, national origin, age, sex or handicap. Bidder shall take affirmative action to insure that applicants are employed, and that employees or agents are treated during employment, without regard to their race, color, religious creed, ancestry, national origin, age, sex or handicap. Such affirmative action shall include, but is not limited to the following: employment, upgrading, demotion or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training. Bidder shall post in conspicuous places, available to employees, agents, applicants for employment, and other persons, a notice to be provided by the contracting agency setting forth the provision of this affirmative action certification.

Bidder shall, in advertisements or requests for employment placed by it or on its behalf, state all qualified applicants will receive consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex or handicap. Bidder shall send each labor union or workers' representative with which it has a collective bargaining agreement to other contract or understanding, a notice advising said labor union or worker's representative of its commitment to this affirmative action certification, Similar notice shall be sent to every other source of recruitment regularly utilized by bidder.

It shall be no defense to a finding of noncompliance with this affirmative actions certification that bidder has delegated some of its employment practices to any union, training program, or other source of recruitment which prevents it from meeting its obligations. However, if the evidence indicates that the bidder was not on notice of the third-party discrimination or made a good faith effort to correct it; such factor shall be considered in mitigation in determining appropriate sanctions.

Where the practices of a union or of any training program or other source of recruitment will result in the exclusion of minority group persons, so that bidder will be unable to meet its obligations under this affirmative action certification, bidder shall then employ and fill vacancies through other affirmative action employment procedures. Bidder shall comply with all state and federal laws prohibiting discrimination in hiring or employment opportunities. In the event of bidder's noncompliance with the affirmative action certification of this contract or with any such laws, this contract may be terminated or suspended, in whole or in part, and bidder may be declared temporarily ineligible for further City of Scranton contracts, and other sanctions may be imposed and remedies invoked.

Bidder shall furnish all necessary employment documents and records to, and permit access to its books, records, and accounts by, the City of Scranton Department of Business Administration, for purposes of investigation to ascertain Compliance with the provision of this certification. If bidder does not possess documents or records reflecting the necessary information requested, it shall furnish such information on reporting forms supplied by the City of Scranton Department of Business Administration.

Bidder shall actively recruit minority subcontractors or subcontractor' with substantial minority representation among their employees.

Bidder shall include the provisions of this affirmative action certification in every subcontract, so that such provisions will be binding upon each subcontractor.

Bidder's obligations under this clause are limited to the bidder's facilities within Pennsylvania, or where the contract is for purchase of goods manufactured outside of Pennsylvania, the facilities at which such goods are actually produced.

☐ Please confirm

*Response required

2.4. Certificate of Non-Segregated Facilities*

The Bidder certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Bidder certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Bidder agrees that a breach of this certification will be a violation of the Equal Opportunity Clause in any contract resulting from acceptance of his bid. As used in this certification, the term " segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Bidder agrees that ( except where he has obtained identical certifications from proposal sub-contractors for specific time periods) he will obtain identical certifications from proposed sub- contractors prior to the award of sub-contracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files.

NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

☐ Please confirm

*Response required

2.5. Non-Collusion Affidavit*

Please download, complete, and upload the below document.

• Non-Collusion_Affidavit.pdf

*Response required

2.6. Disclosures by Respondent*

Please download, complete, and upload the below document.

• Disclosures_by_Respondent.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/20500/097bca45-1518-49bf-9197-609b8b8b022c_Non-Collusion_Affidavit.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1664611200&Signature=uHa7jCsi2KxjgetZ52g0mkP3mQw%3D&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Affidavit.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/20500/c0f4fe9d-43f6-4b20-bed1-d937a8ff2dd1_Disclosures_by_Respondent.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1664611200&Signature=DkPxjLiRrVtYg5eAEb7J8ROEB%2FM%3D&response-content-disposition=attachment%3B%20filename%3D%22Disclosures_by_Respondent.pdf%22

3. BID SPECIFICATIONS

3.1. SPECIFICATIONS

The successful bidder must equal or exceed the specifications listed in the pricing table.

The price quoted will necessarily fluctuate with the price of oil. Bidder represents that its price will never exceed the differential stated on this bid between the wholesale cost of oil per gallon and the charge to The City of Scranton for a gallon of oil. Bidder understands that this price could go up or down. Each fluctuation must be accompanied by written notice of the wholesale cost of oil from the manufacturer.

Please indicate in the pricing table the amount over the wholesale cost of oil which this amount represents. Note that pursuant to the terms of this bid proposal, the price/cost of oil may fluctuate over the term of this one year contract. The City of Scranton requires, as a condition of this bid, that the price differential stated above will remain constant in relation to the wholesale cost of oil to the bidder.

The vendor shall supply and deliver bulk oil to the following location:

The Department of Public Works

101 West Poplar Street

Scranton, Pa. 18509

Products will be delivered on an as-needed basis.

** DUE TO THE NUMEROUS BULK OIL SPECIFICATIONS, THE CONTRACT WILL BE

AWARDED ON AN AVERAGE TO LOWEST MOST RESPONSIBLE BIDDER**

4. BID PRICING SHEET

BULK OIL DELIVERY

SPECIFICATIONS

Line Item Description Unit of Measure Unit Cost

1. AW46 275 GALLONS OR MORE PER GALLON

2. 15-40 OIL 275 GALLONS OR MORE 90 PER GALLON

3. 90W-KEG-#16 GALLON PER KEG

4. MULTI-VEHICLE ATF (SYNTHETIC)

TRANSMISSION OIL OR EQUIVALENT

PER GALLON

5. 5W/30 (SEMI-SYNTHETIC) MOTOR OIL OR

EQUIVALENT

PER GALLON

6. DIESEL EXHAUST FLUID (DEF) 4000 GALLONS OR

MORE

PER GALLON

7. Please indicate the amount over the wholesale cost of oil which this amount represents: