Building 1 House Chambers HVAC Upgrades

The West Virginia Department of Administration, General Services Division is seeking bids for a comprehensive HVAC upgrade project for Building 1 House Chambers at the State Capitol Complex in Charleston, Kanawha County. The procurement is a Centralized Request for Quote (CRFQ GSD25_27) targeting the installation of a new rooftop Dedicated Outside Air System (DOAS) unit, connection to existing ductwork, and significant mechanical system improvements. Key deliverables include demolishing existing air handling equipment in the basement, retrofitting controls, installing new chilled water and steam piping, valves, and insulation, and implementing Trane Ensemble controls to manage both new and existing HVAC equipment. A mandatory pre-bid meeting was held on April 17, 2025, at 10:00 am, with technical questions due by April 24, 2025, at 12:00 pm. The bid opening is scheduled for May 8, 2025, at 1:30 pm, with the contract expected to be completed within 365 calendar days from the start date. Bidders must provide comprehensive documentation, including contractor licenses, and will be evaluated based on being the lowest qualified responsible bidder meeting all specified requirements.

The procurement includes several important set-aside and participation requirements, particularly emphasizing local workforce engagement and business diversity. Vendors must commit to hiring 75% local employees and demonstrate compliance with provisions supporting small, women-owned, and minority-owned businesses. Bidders are required to maintain commercial general liability and automobile liability insurance of $1,000,000 per occurrence and provide a drug-free workplace affidavit. Additionally, contractors must submit bid bonds, performance bonds, labor/material payment bonds, and maintenance bonds. While specific award values are not explicitly stated, vendors must pay a non-refundable $100 fee to access bid documents. The project prioritizes domestic steel product preferences and involves integrating new HVAC technologies with existing state capitol infrastructure. The contract will be awarded through the state's procurement process, with the ultimate goal of completing HVAC upgrades before the 2026 legislative session, ensuring operational heating systems during the 2025-2026 winter season.