CRFQ GSD25_27 Solicitation Documents.pdf

This is a Request for Quotation (RFQ) issued by the West Virginia Purchasing Division on behalf of the WV Department of Administration, General Services Division, seeking bids for Building 1 House Chambers HVAC Upgrades located at the WV State Capitol Complex in Charleston, WV. The project involves installing a new rooftop DOAS unit and connecting it to the existing ductwork for Building 1 House Chambers, with a scope that includes demolishing existing air handling equipment in the basement, retrofitting controls, installing new chilled water and steam piping, valves, and insulation, and providing new TRANE Ensemble controls to manage both new and existing HVAC equipment. The mandatory pre-bid meeting is scheduled for April 17, 2025, at 10:00 am, with technical questions due by April 24, 2025, at 12:00 pm. The bid opening is set for May 8, 2025, at 1:30 pm, and the contract is expected to be completed within 365 calendar days from the contract start date.

The contract will be awarded to the lowest qualified responsible bidder meeting the specifications, with bidders required to provide a bid bond, performance bond, labor/material payment bond, and maintenance bond. Vendors must maintain commercial general liability and automobile liability insurance of $1,000,000 per occurrence and provide a drug-free workplace affidavit. The project is funded through the state's procurement process, with bidders expected to comply with various state regulations including local labor market hiring requirements (75% local employees), domestic steel product preferences, and provisions related to small, women-owned, and minority-owned businesses. Electronic bid documents are available for a non-refundable $100 access fee, with bidders required to submit comprehensive documentation including contractor licenses, drug-free workplace certifications, and subcontractor listings.