Brush Creek 14&15 Dam Rehabilitation-Construction

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Conservation Agency, is soliciting bids for the complete rehabilitation and construction of two concurrent dam sites on Brush Creek (Sites 14 and 15) located in Mercer County, West Virginia. This Centralized Request for Quote (CRFQ 1400 AGR2500000008) seeks a single contractor to perform comprehensive dam rehabilitation services at both locations simultaneously, with work to commence on March 15, 2025, and continue through December 2028. The scope includes extensive embankment excavation and reconstruction, roller-compacted concrete (RCC) cutoff wall construction, auxiliary spillway rehabilitation, principal spillway improvements, toe drain installation and drainage system development, concrete and steel structural work, articulated concrete block revetment systems, water control gate installation, geotechnical instrumentation deployment (piezometers and settlement plates), erosion and sediment control measures, and site restoration and seeding activities. Deliverables encompass 45 line items for Site 14 (including 7,770 cubic yards of excavation, 35,190 cubic yards of earthfill, and 5,100 cubic yards of RCC) and 46 line items for Site 15 (including 27,600 cubic yards of excavation, 35,590 cubic yards of earthfill, and 4,430 cubic yards of RCC), with detailed engineering drawings, specifications, and construction sequencing plans prepared by the Aterra-Schnabel Joint Venture. Contractors must submit technical questions by February 4, 2025, at 2:00 p.m. EST/EDT, with a mandatory pre-bid meeting held on January 21, 2025, at 12:00 p.m. EST/EDT, and bid opening scheduled for March 4, 2025, at 1:30 p.m. EST/EDT. Qualified contractors must possess the ability to manage complex construction operations under strict environmental and operational constraints, including maintaining one operational water supply pool throughout construction (with Site 14 serving as primary supply December through May and Site 15 serving June through November), comply with in-stream work restrictions (no work September 15–March 31 for cold-water species and April 1–June 30 for warm-water species, with Site 14 receiving a waiver), develop detailed construction schedules with critical path analysis and resource planning, coordinate with the Green Valley Glenwood Public Service District's daily 1.5 million-gallon water withdrawal operations, and meet specific seasonal completion milestones including Site 14 completion within two construction seasons and Site 15 completion within four construction seasons with minimum $2,800,000 of approved work by September 2028.

The solicitation documents do not identify set-asides for disadvantaged businesses, small businesses, minority-owned enterprises, or other designated vendor categories, indicating the award will be made to the responsive and responsible bidder offering the best value based on total project cost for both sites combined. No incumbent vendors or current contractors are specified in the available documentation. The project requires compliance with NRCS safety standards (Part 645 – Appendix F supplementing OSHA Parts 1910 and 1926), West Virginia Dam Safety regulations, USDA Natural Resources Conservation Service requirements, and West Virginia Department of Environmental Protection guidelines. Contractors must submit comprehensive site-specific safety programs, maintain certified first aid personnel, establish a Safety Policy Committee, conduct weekly safety meetings, and maintain detailed injury records and insurance documentation. Budget information is not explicitly stated as a fixed award value; rather, pricing is structured through unit prices for measured quantities and lump sum provisions for mobilization, demobilization, and various services across both sites, with bidders required to populate all pricing fields on Exhibit A Pricing Pages 1, 2, and 3 and submit a single total cost encompassing both Site 14 and Site 15 rehabilitation work. Liquidated damages provisions apply to failure to meet specific completion deadlines for Site 14 and Site 15 stages and reservoir management schedules, ensuring timely performance and operational continuity for this critical water supply infrastructure rehabilitation project.