Branded Stage Structure

The Pinellas County Convention and Visitors Bureau (Visit St. Pete Clearwater or VSPC) is seeking a vendor to provide branded stage structure services for five annual events in Pinellas County, Florida, from October 1st, 2024 to September 30th, 2025. The contract requires a vendor to install, dismantle, and remove a specific stage structure for events including Clearwater Jazz Holiday, Sanding Ovations, John's Pass Seafood Festival, Clearwater SeaBlues Festival, and Reggae Rise Up. The required stage structure must be a 1620 floor with a 3'-6" deck height, including skirting, guard rails, sound wings, stairs, and a full banner kit, with a solid aluminum and fiberglass roof capable of 115 mph wind resistance. Vendors must provide an all-inclusive quote covering installation, dismantling, removal, and delivery costs per event, with additional pricing for extended setup periods. The proposal (Invitation to Quote #24-0814-ITQ) was released on May 30, 2024, with proposals due by June 6, 2024, at 3:00 pm, and the contract will have an initial 24-month term with potential for two additional 24-month extensions.

The county offers a Small Business Enterprise (SBE) program that provides preference to certified small businesses, and potential vendors must be registered with the Florida Division of Corporations. The procurement allows for a 10% unspecified funds allocation and requires comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability. A potential vendor list includes four initial prospects: StageRental.com, Se7ven Sounds Music, RCS Events, and Axis Pro Events. While specific budget ranges are not explicitly detailed, the contract aims to increase Visit St. Pete Clearwater's communications and brand exposure at major local events, with the stage structures serving as a key marketing tool. Vendors must be prepared to coordinate with event organizers, inspect event locations, and adapt to various surface types including sand, pavement, sidewalk, grass, and asphalt. The overall objective is to provide a professional, branded stage structure that enhances event experiences and promotes the Pinellas County destination.