VSPC_Concert_Stage_RFP.pdf

Stage Requirements

The Pinellas County Convention and Visitors Bureau, also known as Visit St. Pete Clearwater (VSPC) requires vendor services to install, dismantle and remove a branded stage structure that will serve as main stage or side stage at various event activations throughout Pinellas County, as and when needed.

Quote provided should include all labor, materials and costs (including delivery) to install, dismantle and remove stage structure and VSPC branded banners (sample photo attached as exhibit B).

Additional sound, lighting, and other production would be directly coordinated with event organizer and should not to be included in quote.

VSPC will work with event organizers to secure any required permits.

Contract period would begin October 1st, 2024 – September 30th, 2025

Estimated usage: 5 times per year

Vendor Requirements:

1. Provide stage structure that meets specifications in Exhibit A for each event.

2. Provide and assure each installation is secure in the event of high wind.

3. Maintain equipment in good working order.

4. Meet VSPC staff and event organizers onsite prior to each event installation to inspect the area and determine stage location.

5. Surface for stage installation will vary according to the event and stage location but will include a mixture of sand, pavement, sidewalk, grass, and asphalt.

6. Install, remove and return branded stage banners to VSPC.

7. Banner material for outdoor events will be mesh. Size specifications in Exhibit A.

8. Depending on the duration of the event, stage may need to be installed for one or more days.

9. Parking for stage installation will be coordinated by VSPC, if necessary.

Quote:

All-inclusive cost to install, dismantle and remove a branded stage structure (includes delivery costs): $______________ per event

Charge for extended set-up periods of more than ________ days: $______________ per day

_______ days advance notice is required for stage installation.

Proposed Events

• Clearwater Jazz Holiday – Coachman Park, Clearwater. (October)

• Sanding Ovations – Treasure Island. (November)

• John’s Pass Seafood Festival – John’s Pass Boardwalk Village, Madeira Beach. (January)

• Clearwater SeaBlues Festival – Coachman Park Clearwater. (February)

• Reggae Rise Up – Vinoy Park, St. Pete. (March)

*Events are subject to change.

Exhibit A Stage/Roof/Banner Size Specifica�ons

Stage Size

• 16×20 Stage Floor Size

• ~3’-6” Deck Height

• Skirting

• Guard Rails (left/right/back sides)

• (2) 4×4 Deck Extensions for Sound Wings

• Stair with Hand Rails

• Full Banner Kit

Roof Size

• Solid aluminum and fiberglass

• 14′-6″ Overall height from ground

• 750 lbs per side audio weight capacity, 400 lbs per side with left/right side banners

• 4,250 lbs max roof weight capacity

• Fire retardant wind wall backdrop

• 115 mph wind resistance without wind walls

• 77 mph wind resistance with wind walls

Banner Size

Backdrop 19’ by 6’

Exhibit B