Branch Oct.

The City of Philadelphia is requesting quotes on a micro purchase opportunity designated Branch Oct., with quotes due October 6, 2026, to be awarded as a whole or by line item to the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for whole-award consideration.

The scope spans multiple Free Library branch locations: Greater Olney Library, Widener Library, Queen Memorial Library, Joseph E. Coleman Northwest Regional Library, and Holmesburg Library, with line items distributed across these sites. Vendors must provide brand and model numbers for any proposed alternative products and support such alternatives with comprehensive documentation.

The contract term is 365 days from the effective date, with a total contract amount not to exceed $45,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020 and rounded to the nearest $1,000. All pricing must be quoted net and exclusive of taxes; the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. All products must be delivered FOB Destination Point, and all shipping and freight charges must be included in quoted prices with no additional fees permitted after award.

Submission requires an executed Consent and Authorization Agreement on file in the vendor profile, completion of all mandatory attachments through the PHLContracts.phila.gov portal, and clearance of all red validation warnings. Submission of the LGBTQ Applicant Opportunity Data Form is optional. Vendors must confirm Local Business Entity (LBE) certification status in the General Tab and accept Terms and Conditions before quote submission. No delivery or services are to commence until formal notification is received from the department.

Sellers must maintain workers' compensation insurance at statutory limits, general liability insurance with a $500,000 per occurrence combined single limit, and automobile liability insurance with a $300,000 per occurrence combined single limit. Payment is made through electronic deposit following City approval.