Boarding Passes and Bag Tags

The Greater Orlando Aviation Authority (GOAA) is seeking competitive sealed bids for a two-year procurement of airport operational paper supplies for Orlando International Airport, specifically boarding passes and baggage tags. The solicitation covers three primary line items: thermal paper boarding pass rolls (8"x635', 2 rolls/case), synthetic self-sticking baggage tags (21.25"x2.125", 4 rolls/case), and blank boarding passes (1,000 tags/box, 5 boxes/case). These materials must be compatible with Customs TK150, Customs TK180, and Practical Automation Model KC 38 printers, with specific requirements for paper type, dimensions, core sizes, and printing specifications. The total procurement volume includes 1,200 cases of thermal boarding pass rolls, 7,400 cases of synthetic baggage tags, and 1,800 cases of blank boarding passes. The response submission deadline is December 23, 2024, at 2:00 pm, with a tentative committee review scheduled for January 21, 2025, and Aviation Authority Board approval on February 19, 2025. Vendors must complete a comprehensive vendor questionnaire, confirm pricing details, provide employee verification through E-Verify, and certify compliance with various state regulations.

The solicitation appears to have no specific set-aside designations for disadvantaged enterprises, and the procurement is open to qualified vendors who can meet the technical specifications. Vendors must submit pricing through the OpenGov Pricing Table, with freight terms of FOB Destination and Freight Prepaid, and payment terms of Net 45 days. The Aviation Authority is tax-exempt and will not require a bid bond or letter of credit. Additional required documentation includes a current W-9, conflict of interest disclosure, and human trafficking declaration. While specific contract value is not explicitly stated, the procurement covers a two-year period from March 1, 2025, to February 28, 2027, with consistent monthly ordering patterns ranging from 20 to 250 cases/boxes. The systematic ordering approach suggests a pre-negotiated unit pricing arrangement, indicating a potentially significant contract value for the selected vendor. Vendors must ensure their products are new, unused, and of the current year model, with precise technical compatibility to support airport operational needs.