Boarding_Passes_and_Bag_Tags_(Addendum_#1_Revision).pdf

INVITATION FOR BIDS

25-136-IFB

BOARDING PASSES AND BAG TAGS

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION FOR SOLICITATION PROCESS

3. PO/BPA TERMS AND CONDITIONS

4. MINIMUM REQUIREMENTS

5. SCOPE OF WORK / SPECIFICATIONS

6. PRICING TABLE(S)

7. VENDOR QUESTIONNAIRE

ATTACHMENTS

A - 25-136 SPEC SHEETS

B - 23-485 ORDER SUMMARY REPORT

GREATER ORLANDO AVIATION AUTHORITY

Boarding Passes and Bag Tags

1. INTRODUCTION

1.1. Summary

The purpose of this solicitation is to receive competitive sealed responses for the purchase and delivery of goods listed in the Price Table section of this document and attached specifications.

1.2. Timeline

Release Project Date: November 11, 2024

Question Submission Deadline: November 25, 2024, 2:00pm

Release of Addendum: December 11, 2024, 2:00pm

Response Submission Deadline: December 23, 2024, 2:00pm

Tentative Committee Date: January 21, 2025

Tentative Aviation Authority Board

Date:

February 19, 2025

Dates and times are subject to change.

Teams meeting links:

A. Bid Opening meeting:

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Join the meeting now

Meeting ID: 245 578 115 691

Passcode: 4Cs6VS99

Dial in by phone

+1 872-242-8019,,238094331# United States, Chicago

Find a local number

Phone conference ID: 238 094 331#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 112 616 728 4

More info https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2E4MDdhYmItODIwMC00NDQxLWE5OTAtNjI1YThjYWIyNmRk%40thread.v2/0?context=%7b%22Tid%22%3a%22d704ebcc-99a6-46da-84cb-6a2258292a9a%22%2c%22Oid%22%3a%2268f9489e-9d7b-4c5b-aa3f-d64abca3a56b%22%7d tel:+18722428019,,238094331 https://dialin.teams.microsoft.com/8a487a2d-45e5-47ba-b076-d5c2a95c28b7?id=238094331 https://www.webex.com/msteams?confid=1126167284&tenantkey=goaa&domain=m.webex.com

2. GENERAL INFORMATION FOR SOLICITATION PROCESS

2.1. Nondiscrimination Legal Notices

A. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

B. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible

Respondent.

2.2. Reservation of Rights

A. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that (i) the Aviation

Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and (ii) the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this IFB including a commitment to execute the Contract by the Respondent, if applicable.

B. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

C. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any

Respondent, or, in the Aviation Authority's sole discretion, to reject any or all

Respondents for any reason and to re-advertise or not to re-advertise the IFB.

D. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

E. The Aviation Authority reserves the right to cancel an awarded Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc.

via written notice.

F. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof; to reject any and all responses or waive any minor irregularity or technicality in responses received. All awards made as a result of this solicitation shall conform to applicable policies of the Aviation Authority.

G. No commitment is made or inferred by the Aviation Authority that any or all of the items listed, in any quantity, will be purchased as a result of this solicitation. The Aviation Authority may purchase the items listed on an “as needed” basis, in any quantity deemed necessary, at the unit prices provided in the successful Respondent’s response.

H. The Aviation Authority reserves the right to reject any and all responses, and to re-advertise or elect not to proceed with the services for any reason.

I. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of this Contract at any time without cause.

J. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The extent and scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation

Authority. The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the responsible and responsive Respondent submitting the Response deemed to be most advantageous to the Aviation

Authority, all factors being considered.

K. The Aviation Authority reserves its right to award any or all of the advertised services subject to the availability of funding.

2.3. Solicitation Information / Instructions To Respondents

A. Sealed electronic bids will be received for this IFB through the Greater Orlando

Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft

Response", and follow the instructions to submit the electronic response. By way of the Platform, responses will be locked and digitally encrypted until the submission deadline passes.

B. All Responses must be received by the Aviation Authority as noted in the

Timeline. All Responses timely received will be listed with the name of the https://procurement.opengov.com/portal/goaa

Respondent during the Virtual Opening. The e-Procurement Platform will not allow for late submittals.

C. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

D. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

E. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

F. Respondents shall not be allowed to modify their responses after the opening time and date.

G. Unless otherwise noted, Respondents shall submit one Response only.

H. Each Respondent shall complete the Vendor Questionnaire. Please respond to each item individually, as applicable.

I. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files or include links.

J. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of 180 days after such deadline.

2.4. Submitting Questions and Receiving Responses

A. Respondents shall submit all inquiries regarding this Solicitation via the e-

Procurement Platform, located at https://procurement.opengov.com/portal/goaa. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the Aviation

Authority e-Procurement Platform. Respondents may also click “Follow” on this

Solicitation to receive an email notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

B. Questions will be answered through the e-Procurement Platform.

C. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-Procurement Platform.

D. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Response as detailed in Section: Vendor Questionnaire.

E. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the

Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

2.5. Communications; Questions Regarding Specifications or Solicitation

Process

A. Any official communication from a Respondent during the Solicitation process should be submitted to the Aviation Authority via the e-Procurement Platform, https://procurement.opengov.com/portal/goaa. A copy of the Administration

Policies (Sections 180.01 and 180.03) are available upon request from the

Manager of Board Services.

B. In accordance with the above-referenced policies, any communication directly or indirectly to seek to encourage any specific result in connection with an

Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking

Solicitations, making recommendations or making an award, is prohibited from the time that the Solicitation is released to the time that the award is made.

C. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this IFB. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small

Business Development Department). An appropriate official or employee of the

Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate evaluation of the IFB. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the IFB process. Failure to adhere to these requirements may result in action to disqualify your firm from consideration of award.

D. Requests for interpretation, clarification or correction of IFB documents, forms or other material in the IFB should be made in writing via the e-Procurement

Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Solicitation Conference or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the IFB documents, will be the subject of an addendum to this IFB at the conclusion of the question period, and will be made available through the e-Procurement

Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such bid(s) or addendum.

2.6. Notice of Intent to Award Contract

Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to

Award is anticipated to be provided within ninety (90) days from the opening of

Responses to the responsible and responsive Respondent submitting the Response deemed to be most advantageous to the Aviation Authority, all factors being considered. For all procurements, the Aviation Authority reserves the right to reject any or all Responses and to cancel the procurement or to solicit new Responses.

2.7. Tie Breaking

In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the

Procurement Committee will consider the following, in an attempt to break the tie in the order listed below:

1. Drug-Free Workplace

2. Certified MWBE Companies

3. Request Offerors to submit best and final pricing

4. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

5. Game of chance – Coin toss

2.8. Exceptions to Terms and Conditions within the Solicitation

A. If a Respondent desires any changes or modifications to the Contract terms and conditions set forth in the Solicitation, the Respondent should submit these requested changes or modifications to the Aviation Authority in writing prior to the deadline for questions and comments about the Solicitation. Note that the

Aviation Authority will not make changes to the Indemnification and

Termination Clauses.

B. The Aviation Authority will consider such requested changes to the Contract’s terms and conditions. If any such requested changes or modifications are acceptable, the Aviation Authority will modify the terms and conditions by

Addenda to this Solicitation prior to the deadline for Response submission. In submitting any requested changes or modifications, a Respondent should state the specific terms or conditions in the Aviation Authority’s Response Document, which the Respondent wishes to change, and the desired language, terms or conditions. Respondents are requested to not substitute entire agreements or sets of terms and conditions but discuss separately each term or condition that they take exception to or desire to change.

Exceptions noted within the response submittal may cause the response to be deemed non-responsive.

2.9. Appeals

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or contract award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision of the Procurement

Committee and in compliance with the Aviation Authority’s Policy 110.04, Appeal

Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy

110.04, shall constitute a waiver of the appeal process.

The intent to award to a Respondent, if any, will be posted on the Aviation Authority’s e-procurement platform website for review by interested parties, and will remain posted for a period of five business days: excluding weekends, federal holidays, and

Aviation Authority’s holidays. Failure to file an appeal in accordance with the above stated policy shall constitute a waiver of the appeal process.

2.10. Public Meetings/Public Records

Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation will constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein. Public meetings are posted on the Aviation Authority's website:

https://orlandoairports.net/airport-business/#sunshine-meetings https://orlandoairports.net/airport-business/#sunshine-meetings

2.11. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy

(Section 204.01) which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues.

This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any Contract or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy is available upon request from the Chief Administrative Officer.

3. PO/BPA TERMS AND CONDITIONS

The following Terms and Conditions are applicable to all Purchase Orders / Blanket

Releases issued by the Aviation Authority.

3.1. Terms and Conditions of Purchase

A. GOVERNING PROVISIONS. All purchases of goods and/or services by the

Greater Orlando Aviation Authority (“Purchaser”) described on the face hereof shall be subject to these terms and conditions. If the terms and conditions are unacceptable, seller shall return this order to Purchaser. Purchaser hereby objects to any additional or different terms contained on any of the seller’s quotation, acknowledgment, invoice or other forms, or in any other correspondence from the seller. Failure of seller to deliver in accordance with these terms and conditions may disqualify seller from receiving future orders from Purchaser. These terms and conditions together with the specifications on the face hereto, as supplemented by agreed prices and delivery dates, shall constitute the entire agreement between the parties on the subject of purchases by Purchaser from the seller, superseding all prior communications and negotiations. Any and all special terms and conditions attached hereto that vary from these terms and conditions shall have precedence over these terms and conditions. EACH SALE BY THE SELLER TO

THE PURCHASER SHALL BE GOVERNED AND CONSTRUED IN ACCORDANCE

WITH THE LAWS OF THE STATE OF FLORIDA, WITHOUT REGARD TO

PRINCIPLES OF CONFLICTS OF LAWS. THE RIGHTS AND OBLIGATIONS OF THE

PARTIES HEREUNDER SHALL NOT BE GOVERNED BY THE PROVISIONS OF THE

1980 U.N. CONVENTION ON CONTRACTS FOR THE INTERNATIONAL SALE OF

GOODS.

B. PRICE AND TIME FOR PAYMENT. Purchaser shall pay no more than the price set forth on the face of the Purchase Order. Payment of all undisputed portions of such invoice shall be made within forty five days after receipt of seller’s invoice, but, in no event, prior to receipt and acceptance of the goods or services.

C. CHANGES IN ORDERS. Purchaser reserves the right at any time to make changes in any one or more of the following: (a) specifications, drawings and data incorporated in this contract where the items to be furnished are to be specially manufactured for the Purchaser, (b) methods of shipment or packing,

(c) place of delivery, and (d) time of delivery. If any such change causes an increase or decrease in the cost of or the time required for performance of an order, an equitable adjustment shall be made in the contract price or delivery schedule, or both, or Purchaser may, at its option, cancel the order pursuant to paragraph m of the Purchase Order if agreement on an equitable adjustment cannot be reached. Any claim by the seller for adjustment under this paragraph shall be deemed waived unless asserted in writing within twenty (20) days from receipt by the seller of the change order. Price increases or extensions of time for delivery shall not be binding on Purchaser unless evidenced by a purchase order change notice issued and signed by Purchaser. No substitutions, changes or modifications of the ordered item shall be made except upon Purchaser’s written authority.

D. DELIVERY, COVER, DELAY AND ANTICIPATION. The seller shall deliver the goods in the quantities and shall deliver the goods and/or provide the services, within the time, which is of the essence, in accordance with the specifications on the face hereof, any drawings or approved samples, and at the prices agreed. All deliveries shall be made between 7:00 a.m. and 4:00 p.m., Monday through Friday. Failure of the seller to comply with such delivery requirements shall entitle Purchaser, in addition to any other rights or remedies, to cancel any order and be relieved of all liability for any undelivered portion. In the event of such failure, Purchaser shall also be entitled to effect cover by purchasing or agreeing to purchase goods in substitution for those due from seller in the open market and recover from seller the difference between the cost of such cover and the contract price together with any incidental or consequential damages less any expenses saved in consequence of seller’s breach. The purchase or agreement to purchase must be reasonable and effected without unreasonable delay. In the event that, for reasons beyond

Purchaser’s reasonable control, shipment is delayed beyond the last date on which shipment by the method contemplated herein would result in delivery guaranteed on or before the required delivery date herein, the seller shall make shipment by the most expeditious available method of transportation.

Any additional cost of such method of shipment shall be borne by the seller. If shipment is delayed for any cause, the seller must report the same to

Purchaser promptly. Failure of Purchaser to insist upon strict performance shall not constitute a waiver of any of the provisions of any order or waiver of any default. Any failure by Purchaser to exercise its remedies with respect to any installment shall not be deemed to constitute a waiver with respect to subsequent installments. The seller shall not unreasonably anticipate delivery by purchasing materials or manufacturing quantities in excess of what is reasonably required to meet Purchaser’s delivery schedule. Items received in advance of Purchaser’s delivery schedule may, at Purchaser’s option, be returned at the seller’s expense or be accepted and payment withheld until the scheduled delivery date.

E. SHIPPING, PACKING AND RISK OF LOSS. The shipping terms for all goods purchased hereunder are F.O.B. destination designated by Purchaser on the face of the Purchase Order. If the Purchaser agrees in a separate writing that shipping is to be F.O.B. shipping point, seller shall pre-pay all shipping charges and add them to the invoice. Purchaser shall have the right to route all shipments. All goods shall be suitably packed, plainly marked with seller’s name and Purchaser’s purchase order number and shipped in accordance with shipping instructions specified herein and otherwise in accordance with the requirements of common carriers so as to obtain the lowest transportation cost. Packing slips must be included with all shipments showing order number, part number and quantity; and the last copy must state “Order Completed”.

The order number must be shown on each item, packing slip and invoice. No charge shall be made to Purchaser for boxing, packing, crating, carting, freight or express delivery unless separately itemized on the face hereof. Regardless of shipping terms, all risk that the ordered goods may be lost, damaged or delayed in transit shall be upon the seller until conforming goods have been actually received, inspected and accepted by Purchaser. The seller shall be liable to Purchaser for any loss or damage resulting from the seller’s failure to act so as to provide adequate protection during shipment. Additional expenses, charges or claims incurred as a result of deviation from the specified route, noncompliance with other shipping instructions, or improper description of the shipment in shipping documents shall be assumed by the seller. If seller ships based on a blanket purchase order, all packing lists shall reference the purchase order number, an itemized list and cost of materials delivered, and the total dollar amount of the delivery. Accepting released based on a blanket purchase order after the blanket purchase order expiration date or that cause the total expenditure to exceed the purchase order amount may delay payment.

F. INSPECTION, ACCEPTANCE AND REJECTION. All goods purchased hereunder (and work-in-progress relating thereto) shall be subject to inspection and testing by Purchaser at any reasonable time and from time to time before, during or after manufacture and delivery. If any inspection or test is to be made on the premises of the seller, the seller without additional charge shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties.

Notwithstanding prior inspections, all goods are subject to final inspection and approval at Purchaser’s facility or other place designated by Purchaser and, notwithstanding any payment that may be made, no goods are deemed accepted until such final inspection and approval. Purchaser’s inspection before, during or after manufacture and delivery shall not constitute a waiver of the right of subsequent rejection by reason of any undiscovered or latent defect. Purchaser may return rejected goods at the seller’s expense. The seller shall not replace goods returned as defective unless so directed by Purchaser in writing.

G. WARRANTIES, REMEDIES. The seller warrants that the goods to be furnished hereunder shall (a) be free and clear of all security interests, liens and encumbrances, good and merchantable title thereto being in the seller;

(b) be free from any defects in design, material or workmanship (latent or otherwise) and of good and merchantable quality; (c) conform to Purchaser’s specifications or the sample approved by Purchaser, and with representations with respect thereto previously made by the seller, to the extent any of the foregoing are applicable, as the case may be, and be fit for the use intended by

Purchaser; and (d) comply and have been produced, processed, packaged, labeled, delivered and sold in conformity with all applicable federal, state or other laws, administrative regulations and orders, including the Occupational

Safety and Health Act of 1971 as amended from time to time. The foregoing warranties shall survive inspection, delivery and payment, and shall run in favor of Purchaser, its successors and assigns and its customers, whether direct or indirect. The seller shall determine the particular purposes for which all goods/services purchased by Purchaser are required, and shall utilize its skill and judgment to select and furnish suitable goods/services; the seller acknowledges that Purchaser is relying on the seller to do so. If any or all delivered goods are found to be unsatisfactory, defective or inferior in quality, or not to conform to Purchaser’s specifications or any other requirements hereof (including the seller’s warranties), Purchaser may, at its option and in addition to its other remedies, retain such goods at an adjusted price, hold such goods at the seller’s risk and expense pending the seller’s specific instructions, or return them to the seller for replacement, credit or refund, as

Purchaser shall direct. Purchaser shall also have the right to cancel any unshipped portions of any order. Purchaser shall be reimbursed by the seller for all of its costs and expenses in connection with the storage, handling, packing and/or transporting of any such defective or otherwise nonconforming goods, and the seller shall assume all risk of loss or damage in transit to goods returned by Purchaser pursuant hereto.

H. INDEMNIFICATION BY THE SELLER. The seller shall indemnify Purchaser, Board members, its members, officers, agents, employees, successors, assigns, and customers (whether direct or indirect) against any and all losses, damages and expenses (including attorneys’ fees and other costs of defending any action at trial and on appeal) which they, or any of them, may sustain or incur as a result of any claim of negligence, breach of warranty, bodily injury or death, strict liability in tort or based on any other theory of law in connection with this order, the goods/services furnished by the seller hereunder, or as a result of any claim that the goods furnished by the seller fail to conform to or comply with any federal, state or local laws, regulations or standards, based upon or arising out of any construction, installation, services or facilities furnished by the seller under or in connection with any order, or based upon the existence of this purchase order.

I. PURCHASER’S DAMAGES. The seller shall be responsible for any and all losses, liabilities, damages and expenses, including incidental and consequential damages, and including attorneys’ fees and other costs of investigating, negotiating, remedying, or prosecuting an action for breach, which Purchaser may sustain or incur as a result of any breach of contract by seller.

J. PATENTS, TRADEMARKS AND COPYRIGHTS. The seller warrants that the sale or use of goods furnished hereunder will not infringe or contribute to infringement of any patent, copyright, trademark, trade secret or other proprietary right or subject Purchaser or its customers (direct or indirect) to royalties in the United States or elsewhere, and shall indemnify, defend, and save harmless Purchaser, its successors and assigns and its customers

(whether direct or indirect), against any and all losses, damages and expenses

(including attorneys’ fees and other costs of defending any infringement claim) which they, or any of them, may sustain or incur as the result of a breach of this warranty.

K. FAIR LABOR STANDARDS CERTIFICATE. The seller hereby certifies that all goods furnished hereunder shall have been produced in compliance with all applicable requirements of Sections 6, 7 and 12 of the Fair Labor Standards

Act of 1938, as amended, and of regulations and orders of the Administrator of the Wage and Hour Division issued under Section 14 thereof, and in accordance with all applicable state and federal laws and regulations governing general conditions for labor employed in the production of such goods.

L. NON-ASSIGNABILITY. The seller shall not assign, subcontract or sublet the work to be done hereunder without the prior written consent of Purchaser, but this provision shall not restrict the seller in the procurement of component parts or materials.

M. CANCELLATION BY PURCHASER. Purchaser shall have the right to cancel any order without cause, and Purchaser’s liability for such cancellation shall be limited to the seller’s out-of-pocket cost for work and materials applicable solely to the cancelled order which shall have been expended when notice of cancellation shall be received by the seller, reduced by the fair market resale value of such work-in-process. Purchaser may, at its option, cancel any order without liability to the seller (except for conforming shipments previously accepted by Purchaser) in the event the seller shall cease to exist or become insolvent or the subject of bankruptcy, receivership or insolvency proceedings or shall commit a material breach in the performance of any part of its obligation hereunder.

N. INGREDIENTS DISCLOSURE AND SPECIAL WARNINGS

AND INSTRUCTIONS. Prior to and with the shipment of goods purchased hereunder, the seller agrees to furnish to Purchaser sufficient warning and notice in writing, including appropriate labels on goods, containers and packaging of any hazardous material which is an ingredient or a part of any of the goods, together with such special handling instructions as may be necessary to advise carriers, Purchaser and their respective employees of how to exercise that measure of care and precaution which will best prevent bodily injury or property damage in the handling, transportation, processing, use or disposal of the goods, containers and packaging shipped to Purchaser. If the goods purchased hereunder are or contain hazardous chemicals or substances classified as toxic pursuant to Chapter 442, Florida Statutes, seller shall furnish the Purchaser with a current Material Safety Data Sheet (“MSDS”) at the time of or before delivery of each and every such hazardous chemical or toxic substance together with all appropriate labels. Each MSDS shall be delivered to Greater Orlando Aviation Authority, Material Control Center, 5983 Cargo

Road, Building 811, Orlando, Florida 32827.

O. OSHA. Seller guarantees to Purchaser that all materials, supplies, and equipment as listed on this purchase order shall meet the requirements, specifications, and standards as provided for under the U.S.

Department of Labor Occupational Safety and Health Act of 1970, as amended.

P. PURCHASER’S PROPERTY; TOOLS, DESIGN WORK, DRAWINGS,

SPECIFICATIONS AND TECHNICAL INFORMATION. Purchaser shall have no obligation to furnish or pay for any design work, drawings, tools or other equipment required for the performance of any order; provided, however, that

Purchaser may, at its option, purchase any such items especially required by the seller for any order at the current value thereof on the seller’s books for income tax purposes and any item so purchased shall be deemed furnished to

Purchaser hereunder. Any design, drawing, specification, photograph, tool or other equipment or material or part or engineering and manufacturing information heretofore or hereafter furnished to the seller by Purchaser, or the cost of which shall have been paid by Purchaser or included in the aggregate price of any order, whether or not separately itemized hereon, shall be and remain Purchaser’s property, shall be conspicuously identified as such in the seller’s records and by physical marking thereon, shall be promptly delivered to Purchaser upon request, shall be treated as confidential information, shall not be used in processing or manufacturing goods for anyone other than Purchaser and, while in the possession of the seller, shall be the seller’s responsibility and shall be adequately insured at the seller’s expense for the benefit of Purchaser against loss or damage by fire or other hazard. No change shall be made in any design, drawing, specification, tool or other equipment furnished by Purchaser without Purchaser’s express written consent. Any information which the seller may disclose to Purchaser with respect to the design, manufacture or sale or use of the items covered by any order shall be deemed to have been disclosed as part of the consideration for that order, and the seller shall not assert any claim (other than a claim for patent infringement) against Purchaser by reason of Purchaser’s use thereof.

Q. FORCE MAJEURE. Purchaser shall not be liable for any damage as a result of any delay or failure to accept delivery due to any act of God, act of the seller, embargo or other governmental act, regulation or request, fire, accident, strike, slowdown or other labor difficulties, war, riot, delay in transportation, defaults of common carriers, inability to obtain necessary labor, materials, or manufacturing facilities or, without limiting the foregoing, any other delays beyond the Purchaser’s control which shall affect the

Purchaser’s ability to receive and use the goods or services. In the event of such delay, the date of delivery shall be extended for a period equal to the time lost because of the delay.

R. TAXES. Purchaser shall not be liable for any federal, state or local taxes, duties, customs or assessments in connection with the sale, purchase, transportation, use, or possession of the goods ordered hereunder.

Purchaser’s State of Florida tax exempt number is 85-8012668935C-5. The

Purchaser’s sales tax exemption does not apply to goods or services purchased or manufactured by seller for which seller is deemed to be the ultimate consumer.

S. REMEDIES CUMULATIVE. The rights and remedies of the Purchaser set forth herein shall be in addition to any rights or remedies which Purchaser may otherwise have.

T. COOPERATIVE PURCHASING OPTION FOR GOVERNMENTAL AGENCIES.

At the option of the awarded Respondent, the products and/or services provided under the resulting Purchase Order (PO) or Blanket Purchase

Agreement (BPA) from this solicitation may be provided to other governmental agencies, including the State of Florida, its agencies, political subdivisions, counties and cities, under the same prices, terms and conditions as submitted under this Invitation for Bid (IFB) solicitation. Each governmental agency allowed by the successful Respondent to purchase the products and/or services in connection with the resulting PO or BPA shall do so independent of the

Aviation Authority or any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods and services ordered, received and accepted by it. The Aviation Authority shall have no liability to the Respondent or any governmental agency resulting from the purchase by that agency of the products and/or services from the Respondent in connection with the award of this IFB.

U. NON-DISCRIMINATION. During the performance of this purchase order, the seller, for itself, its assignees and successors in interest agrees as follows: (1)

Compliance with Regulations. The seller shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, “DOT”) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (herein after referred to as the “Regulations”), which are herein incorporated by reference and made a part of this purchase order. (2) Nondiscrimination. The seller, with regard to the work performed by it during the purchase order, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of any subcontractor, including procurement of materials and leases of equipment. The seller shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the purchase order covers a program set forth in

Appendix B of the Regulations. (3) Solicitations for Subcontracts, Including

Procurement of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the seller for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the seller of the seller’s obligations under this purchase order and the Regulations relative to nondiscrimination on the grounds of race, color or national origin.

(4) Information and Reports. The seller shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources or information, and its facilities as may be determined by the Purchaser or the

Federal Aviation Administration (“FAA”) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a seller is in the exclusive possession of another who fails or refuses to furnish this information, the seller shall so certify to the Purchaser or the

FAA, as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance. In the event of the seller’s noncompliance with the nondiscrimination provisions of this purchase order, the Purchaser shall impose such purchase order Sanctions as it or the FAA may determine to be appropriate, including but not limited to: (a) Withholding of payments to the seller under the purchase order until the seller complies, and/or (b) Cancellation, termination or suspension of the purchase order, in whole or in part. (6) Incorporation of Provisions. The seller shall include the provisions of subsections a. through in every subcontract, including procurement of materials and leases of equipment, unless exempt by the

Regulations or directives issued pursuant thereto. The seller shall take such action with respect to any subcontract or procurement as the Purchaser or the

FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a seller becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the seller may request the Purchaser to enter into such litigation to protect the interest of the Purchaser and, in addition, the seller may request the United States to enter into such litigation to protect the interests of the United States. The seller assures the Purchaser that it will comply with the pertinent statutes, Executive Orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age, marital status or handicap be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision shall bind the seller from the period beginning with the initial solicitation through the completion of the purchase order.

V. PUBLIC ENTITY CRIMES ACT. Seller acknowledges the following notice:

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of $25,000 for a period of 36 months from the date of being placed on the convicted vendor list.

W. CHOICE OF LAW. This agreement shall be deemed to be made, construed and performed according to the laws of the State of Florida. Any suit or proceeding initiated for the purpose of interpreting or enforcing any provision of this agreement shall be brought only in a court of competent jurisdiction in

Orange County, Florida.

X. NOTICES. All notices which either party is required or permitted to give shall be deemed to have been delivered if in writing and mailed via U.S. Certified

Mail or by a nationally-recognized express delivery service. Notices to

Purchaser shall be delivered to: Greater Orlando Aviation Authority, Attn: Chief

Executive Officer, One Jeff Fuqua Boulevard, Orlando, Florida 32827-4399.

Y. BOOKS AND RECORDS. Seller shall maintain complete and accurate books and records in a form consistent with good accounting practices of all matters relating to its performance of this agreement. Purchaser shall have the right to inspect such books and records upon reasonable notices for a period of three (3) years after the year to which such books and records pertain.

Z. LIABILITY INSURANCE. If seller provides any service on

Purchaser’s property and upon request of Purchaser, seller shall provide a certificate of insurance evidencing that seller has insurance against such losses and in such amounts as Purchaser determines is appropriate considering the nature of the work to be performed.

AA. MEMBER PROTECTION. No recourse under or upon any obligation, covenant or agreement contained in this agreement, or any other agreements or documents pertaining to the services of seller hereunder, as such may from time to time be altered or amended in accordance with the provisions hereof, or under any judgment obtained against Purchaser, or by the enforcement of any assessment or by any legal or equitable proceeding by virtue of any statute or otherwise, under or independent of this agreement, shall be had against any member, officer, employee or agent, past, present or future, of Purchaser, either directly or through Purchaser or otherwise, for any claim arising out of or in connection with this agreement or the services rendered pursuant to it, or for any sum that may be due and unpaid by Purchaser. Any and all personal liability of every nature, whether at common law or in equity, or by statute or by constitution or otherwise, of any Purchaser member, officer, employee or agent, as such, to respond by reason of any act or omission on his or her part or otherwise for any claim arising out of or in connection with this agreement or the services rendered pursuant to it, or for the payment for or to Purchaser, or any receiver therefore or otherwise, of any sum that may remain due and unpaid by Purchaser, is hereby expressly waived and released as a condition of and in consideration for the execution of this agreement and the consideration to be paid to seller pursuant to this agreement.

BB. WHISTLE BLOWER REPORTING LINE. The Purchaser is committed to the highest level of integrity in its operations and is fully committed to protecting the organization, its operations, and its assets against fraud, waste or abuse. The Purchaser has established a Whistle Blower Reporting Line with a third-party service provider as a means for employees, contractors, vendors, tenants and the general public to report suspected fraud, waste or abuse in connection with Authority operations. Should seller suspect any fraud, waste or abuse in connection with any work under this contract, including any work of its subcontractors or laborers, it shall promptly report such activity at (877-

370-6354), or through the online reporting site GOAA@integritycounts.ca/org/GOAA. The seller shall include this reporting requirement in all subcontracts and vendor agreements. The seller is further encouraged to report any suspected fraud, waste or abuse it suspects in connection with any other airport operation or project.

4. MINIMUM REQUIREMENTS

4.1. Compliance with Minimum Requirements

Respondent must meet all the Minimum Requirements listed in the Vendor

Questionnaire section in order to be considered for award. Respondents must address each Minimum Requirement, and provide affirmative statements and/or documentation to demonstrate meeting all the Minimum Requirements, as directed in the Vendor Questionnaire.

4.2. Respondent's Certificate, Willingness to accept Purchase Order /

Blanket Purchase Release Terms and Conditions

An affirmative statement is required that the Respondent is willing to accept the

Terms and Conditions presented in this solicitation document, without significant or material change to such terms or conditions. This affirmative statement is made as part of the "Respondent's Certificate" in the Vendor Questionnaire.

5. SCOPE OF WORK / SPECIFICATIONS

5.1. Overview

A. The Awarded Respondent shall provide goods as listed in the price tables and specifications attached.

B. Materials/items/parts/equipment provided under the resulting Purchase Order or Blanket Purchase Order must be new, unused, of current year model.

C. Bid Bond or Letter of Credit is not required for this solicitation.

D. The Aviation Authority is exempt from Federal excise taxes and all sales taxes

(Tax Exempt Certificate available upon request).

6. PRICING TABLE(S)

Only pricing submitted in the OpenGov Pricing Table(s) will be accepted and considered. All charges and fees must be disclosed in the Pricing Table(s).

Freight Terms: FOB Destination, Freight Prepaid. Respondent pays and bears the freight charge, owns goods in transit and files claims if any.

Payment Terms: Net 45

BOARDING PASSES AND BAG TAGS

Printer Models: Customs TK150, Customs TK180 and Practical Automation Model KC

Line Item Description Quantity Unit of

Measure

Lead

Time

(Business

Days)

Unit Cost Total

Year 1 : March 1, 2025 - February 28, 2026

1 Thermal Paper, Boarding Pass Roll,

3.4 mil., 8 In. X

635 Ft. per Roll, 2

Rolls/Case

1,200 Case

2 Tag, Baggage, Synthetic, Self-

Sticking, 2.00 X

21.00, Die Cut, with instructions;

275 Labels/Roll, 4

Rolls/Case

7,400 Case

3 Boarding Pass, Blank, 5 mil., 8 In.

X 3.25 In., 1,000/Box, 5

Boxes/Case

1,800 Case

TOTAL

BOARDING PASSES AND BAG TAGS

Printer Models: Customs TK150, Customs TK180 and Practical Automation Model KC

Line Item Description Quantity Unit of

Measure

Lead

Time

(Business

Days)

Unit Cost Total

Year 2 : March 1, 2026 - February 28, 2027

1 Thermal Paper, Boarding Pass Roll,

3.4 mil., 8 In. X

635 Ft. per Roll, 2

Rolls/Case

1,200 Case

2 Tag, Baggage, Synthetic, Self-

Sticking, 2.00 X

21.00, Die Cut, with instructions;

275 Labels/Roll, 4

Rolls/Case

7,400 Case

3 Boarding Pass, Blank, 5 mil., 8 In.

X 3.25 In., 1,000/Box, 5

Boxes/Case

1,800 Case

TOTAL

7. VENDOR QUESTIONNAIRE

Respondent must answer all questions and provide completed documentation under

Vendor Questionnaire

7.1. I confirm the prices quoted in the pricing tables include all costs associated with shipping to the Aviation Authority's location (Zip

Code: 32827)*

☐ Please confirm

*Response required

7.2. I confirm the prices quoted in the pricing tables are valid at least through 2/28/2027*

☐ Please confirm

*Response required

7.3. I understand samples of the paper, boarding passes, tags, synthetic, self-sticking and blank passes will be requested at no cost to the

Aviation Authority*

☐ Please confirm

*Response required

7.4. Employee Verification / E-Verify*

By selecting "Confirm", I hereby acknowledge and agree that use of the U.S.

Department of Homeland Security’s E-Verify System during the term of the Contract is a condition of the resulting Contract with the Aviation Authority.

Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with and use the Employment Eligibility

Verification System (E-Verify) to verify the work authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S. Department of

Homeland Security website: https://www.e-verify.gov/

By entering into a Contract with the Aviation Authority, the Contractor becomes obligated to comply with the provisions of Section 448.095(2), Fla. Stat., "Employment Eligibility," as amended from time to time.