NIGP 70007: Bar Code Printing and Sorting Systems

NIGP 70007 Bar Code Printing And Sorting Systems is an Item code describing printing and related document-finishing services that state and local governments procure for high-volume transactional and utility-billing operations. The scope of work encompasses dynamic laser printing, document composition, insertion, mail finishing, color and monochrome printing, and envelope storage—services bundled to handle recurring administrative communications at scale. Issuing bodies soliciting under this code include municipal utilities and finance departments managing recurring billing, tax notices, and delinquency communications. The City of Madison, Wisconsin's recent RFP illustrates the typical buyer profile: the procurement bundles printing services for a municipal water utility (580,000 pieces weekly) and a finance department treasury section (127,000 pieces monthly for tax bills and reminder notices). Qualified vendors must demonstrate project management capability, technical proficiency with document composition and mail finishing, and ability to maintain secure transmission protocols with municipal IT departments.

The City of Madison issued RFP 1500802026 on March 3, 2026, with a response deadline of April 3, 2026, seeking a two-year initial term with three optional one-year renewals. The procurement weights technical qualifications (65 points) and cost (35 points) equally, with evaluation criteria including project overview qualifications, project-specific experience, and submission quality. Contractors with 15 or more employees and $50,000 or more in annual aggregate business must submit an Affirmative Action Plan. Required insurance includes $1 million general liability, $1 million automobile liability, and $2 million umbrella coverage. The RFP reserves the right to make partial awards and negotiate with finalists. No specific budget, award value, or set-asides for disadvantaged enterprises are disclosed.