Bid Ref. #26-040 Multifamily Inspection Services

The City of Albany, Georgia is issuing Request for Proposal #26-040 to procure multifamily inspection services for residential properties containing four or more units. The procurement seeks qualified firms to conduct inspections on approximately 79 multifamily properties containing approximately 5,287 total units, with an estimated 1,322 units (25 percent) requiring annual inspection to ensure 100 percent compliance over a four-year cycle. Inspectors must verify compliance with the International Building Code, NFPA Fire Code, HUD Housing Quality Standards, and applicable state and local codes, and must document findings using City-approved inspection software with timely report submission. Qualified proposers must be Georgia Registered Professional Engineers, Registered Architects, or Qualified Inspectors holding current International Code Council certifications with a minimum of 3-5 years of verifiable multifamily inspection experience, and must maintain Professional Liability insurance ($2,000,000 per claim/$2,000,000 aggregate), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($500,000 combined single limit), and Workers' Compensation at statutory Georgia limits. Proposals will be evaluated based on Experience and Qualifications (30 percent), Understanding of Scope and Approach (25 percent), References and Past Performance (20 percent), and Cost Competitiveness (25 percent). Sealed proposals must be submitted to the City of Albany Procurement Division at 222 Pine Avenue, Suite 260, Albany, GA 31701, by 5:00 p.m. on March 31, 2026. A non-mandatory pre-proposal conference will be held virtually via Zoom on March 6, 2026, at 10:00 a.m., and the deadline for written questions is 5:00 p.m. on March 13, 2026. The contract term is one year with the option to renew for up to three additional one-year terms at the City's sole discretion.

The City of Albany encourages Small Business participation in this procurement. Proposers must submit pricing on a flat fee per unit basis for initial inspections, with estimated annual quantities of 1,322 units for initial inspections, 200 units for follow-up re-inspections, and 25 units for emergency/off-cycle inspections. The contract includes a price guarantee for the initial one-year term, with maximum price increase percentages to be specified by the proposer for renewal years two through four, not to exceed the Consumer Price Index for the Albany-Dougherty County area. While no specific incumbent vendor information is provided, all proposed pricing, professional licenses, proof of insurance, references, sample digital inspection forms, and required certifications regarding non-collusion, lobbying compliance, Georgia Security and Immigration Compliance Act participation, and governing law must be submitted with the proposal. The City of Albany reserves the right to terminate the contract for convenience with 60 days' written notice or for cause with written notice and opportunity to cure. No explicit budget range or award value is listed in the procurement documents; compensation will be determined based on the unit-based pricing structure submitted by proposers.