Bid No. 256025 Asphaltic Concrete Trench Patching, Overlay, Milling / Inlay, Milling and Speed Bumps

Marion County and the City of Salem are seeking bids for an annual contract (Bid No. 256025) for asphaltic concrete trench patching, overlay, milling/inlay, milling, and speed bump installation services. The procurement is for comprehensive roadway and infrastructure maintenance work to be performed throughout Marion County, Region 3, with services including repair of public utility trenches, street and parking lot resurfacing, and speed bump installations. Contractors must provide unit pricing for various work categories, including roadway overlay, milling, trench repair, and speed bump installation, with pricing differentiated by work volume, time of day, and work site size. The bid requires contractors to be registered with the Oregon Construction Contractors Board and include 10% bid security. The solicitation is an annual requirement contract running from July 1, 2025, to June 30, 2026, with potential renewal for four additional one-year periods. Bids will be received electronically through Equity Hub's Bid Locker until 2:30 PM on April 22, 2025, with an estimated first-year budget of $260,000.

The contract does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Contractors must maintain comprehensive liability coverage and performance bonds, with the city retaining 25% of contract amounts. Prevailing wage rates apply to the work, and contractors must comply with detailed technical specifications, including submitting a Traffic Control Plan and using Dense Grade Level II Hot Mix Asphaltic Concrete with specific technical requirements. Contractors are responsible for all traffic control, permits, and execution, with work potentially occurring during daytime and nighttime hours (defined as 2000-0500). The technical specifications mandate strict operational requirements, including contractor identification through uniforms or safety vests, company vehicle signage, and equipment maintenance. Mobilization and traffic control costs must be included within the bid rate, with no additional fees permitted. The city will issue work orders detailing specific project locations, with contractors required to respond within 5 days and commence work within 30 days of receiving the order.