256025 Notice Intent to Award.pdf

This document is a Notification of Intent to Award from the City of Salem's Administrative Services Department for Bid No. 256025, relating to Asphaltic Concrete Trench Patching, Overlay, Milling / Inlay, Milling and Speed Bumps. The City intends to award the contract on May 2, 2025, with different contractors selected as primary and alternate vendors for five distinct work types. The work types cover various aspects of road maintenance and construction, including trench patching, overlay, milling, and speed bump installation. For each work type, two contractors are designated: a primary contractor (Roy Houck for Work Types 1 and 2, Brix Paving for Work Type 3 and 5, and North Santiam Paving for Work Type 4) and an alternate contractor.

The contract appears to be an annual requirement contract running from July 1, 2025, to June 30, 2026, with potential renewal for four additional one-year periods. The estimated first-year budget is $260,000, and bids were received electronically through Equity Hub's Bid Locker. Contractors are required to be registered with the Oregon Construction Contractors Board and provide 10% bid security. The work will be performed throughout Marion County, Region 3, and involves comprehensive roadway and infrastructure maintenance. Contractors must maintain comprehensive liability coverage and performance bonds, with the city retaining 25% of contract amounts. Prevailing wage rates apply, and contractors must comply with technical specifications, including submitting a Traffic Control Plan and using specific grades of Hot Mix Asphaltic Concrete.