256025 Supplemental Information Letter No. 1~1.pdf

This Supplemental Information Letter No. 1, issued by the City of Salem's Department of Finance Services Contracts & Procurement, addresses Bid No. 256025 for asphaltic concrete trench patching, overlay, milling/inlay, milling, and speed bump services. The bid closing date is April 22, 2025, at 11:00 AM local time, with the document specifically addressing a clarification question regarding road milling/cold planning work. The supplemental letter confirms that the bid price must include sweeping behind the mill to complete the removal of milled asphalt and prepare the area for paving.

The document is part of an annual requirement contract for roadway and infrastructure maintenance in Marion County, Oregon, with an estimated first-year budget of $260,000. The contract will run from July 1, 2025, to June 30, 2026, with potential renewal for four additional one-year periods. Contractors will be required to provide unit pricing for various work categories, maintain comprehensive liability coverage, and comply with technical specifications including a Traffic Control Plan. The procurement requires contractors to be registered with the Oregon Construction Contractors Board and will involve work potentially occurring during both daytime and nighttime hours, with strict operational requirements for contractor identification and equipment maintenance.