Zoom Bid Opening Instructions 4.22.25~1.docx

The file is a Zoom Bid Opening invitation for Bid No. 256025, issued by Marion County and the City of Salem, Oregon, for asphaltic concrete trench patching and related infrastructure maintenance services. The annual requirement contract will run from July 1, 2025, to June 30, 2026, with potential renewal for four additional one-year periods. The procurement covers comprehensive roadway maintenance including trench patching, street and parking lot resurfacing, milling, overlay, and speed bump installations throughout Marion County, Region 3. Bids will be received electronically through Equity Hub's Bid Locker until 2:30 PM on April 22, 2025, with contractors required to provide unit pricing for various work categories differentiated by volume, time of day, and work site size.

Contractors must be registered with the Oregon Construction Contractors Board and include 10% bid security, with an estimated first-year budget of $260,000. The contract requires comprehensive liability coverage and performance bonds, with the city retaining 25% of contract amounts. Prevailing wage rates apply, and contractors must comply with detailed technical specifications, including submitting a Traffic Control Plan and using Dense Grade Level II Hot Mix Asphaltic Concrete. Operational requirements include contractor identification through uniforms or safety vests, company vehicle signage, and equipment maintenance. Mobilization and traffic control costs must be included within the bid rate, with no additional fees permitted. The city will issue work orders for specific project locations, and contractors must respond within 5 days and commence work within 30 days of receiving the order, with potential work during both daytime and nighttime hours.