BES-whes HVAC 55144-23-RFP-671

Haralson County School District in Georgia is requesting proposals for HVAC installation in two school gymnasiums under RFP 55144-23-RFP-671, with proposals due March 14, 2023 at 12:00 p.m. The District has posted the award to Legacy Mechanical Services, Inc., located in Kennesaw, Georgia.

The scope covers installation of new HVAC systems at Buchanan Elementary School (215 College Circle, Buchanan, GA 30113) and West Haralson Elementary School (4552 Highway 100 North, Tallapoosa, GA 30176). Work includes packaged rooftop units, split-system heat pumps with individual room temperature and ventilation controls, higher MERV-rated air filtration, needlepoint bipolar ionization air cleaning systems, dehumidification to maintain relative humidity below 60%, and anti-microbial internal coatings. All work is turn-key (materials, labor, equipment included) and must be completed by June 30, 2023. Bidders must supply representative manufacturer documentation for all proposed HVAC equipment and evidence supporting improved indoor air quality claims. Honeywell TH8321WF1001/U thermostats are specified. The contractor must obtain all required federal, state, and local permits and comply with Davis-Bacon wage requirements.

Proposals must be submitted as sealed packages containing a printed hard copy in a three-ring binder and an electronic copy on USB flash drive to the Facilities/Maintenance Department at 299 Robertson Avenue, Tallapoosa, GA 30176. No pre-bid meeting or public bid opening is scheduled. Questions are due February 28, 2023, directed to Stacy J. Gilbert at stacy.gilbert@haralson.k12.ga.us.

The District requires comprehensive insurance: General Liability ($1 million minimum), Automobile Liability ($2 million General Aggregate/$1 million Each Occurrence), Professional Liability/Errors and Omissions ($1 million), Employers' Liability ($500,000), Workers' Compensation (statutory), and Cyber Liability/Data Breach Insurance ($3 million per occurrence) if accessing District systems. Performance and Payment Bonds equal to 100% of contract price are required. All proposals must include Non-Collusion Certification, Suspension and Debarment Certification, business references (up to five similar projects and up to three prior Haralson County projects), Proposer Information, Subcontractor Form (listing up to three subcontractors with documentation requirements), and signed acknowledgment of facility access restrictions. Bid prices must remain firm for the entire contract term. Late delivery penalties are 1% per day of purchase order amount. Payment terms are net 30 days following complete delivery. Evaluation criteria include quality, product availability, references, craftsmanship, cost, presentation, litigation history, warranty, experience, minimum order requirements, volume discounts, and preference for local representatives.