Badges, Pins and Other Accessories

The Florida Department of Highway Safety and Motor Vehicles is issuing Invitation to Bid ITB-038-26 on behalf of the Florida Highway Patrol to procure badges, pins, and accessories through a competitive bidding process for Leon County. The solicitation seeks to establish contracts with up to two contractors for fifty-four distinct line items including struck solid rhodium and karat klad badges, insignia pins (pilot wings, training officer, felony officer, instructor, EMT), awards (distinguished, expert, marksman), hat badges, tie bars, whistles, collar brass, name bars, flex cuffs, and protective gear from manufacturers such as Blackinton, Premier Emblem, Strong Leather, Hamburger Wollen, Perfect Fit, and Bates. Bidders must submit unit prices across eight quantity tiers for both an initial five-year contract term and an optional renewal period of up to five years in single one-year increments, with all shipping and delivery costs included in submitted pricing and balanced pricing required such that unit prices decrease or remain equal as volume increases. Contractors must maintain in-house inventory with a 99.9% fill rate within twenty-two business days for non-customized items and thirty days for customized items, with minimum inventory quantities of 200 units each for struck solid rhodium and solid karat klad badges; all products must be new, unused, meet manufacturer specifications, and include manufacturer's limited lifetime warranty with financial penalties ranging from $1.00 to $100.00 per item per day for failure-to-perform violations. The deadline for bidder questions is February 10, 2026, at 3:00 p.m. Eastern Time with responses posted by February 17, 2026, and bids are due March 3, 2026, by 2:00 p.m. Eastern Time with bid opening scheduled for March 3, 2026, at 2:30 p.m. and Notice of Intent to Award anticipated by March 17, 2026; bid tenure is 180 days following the bid opening date.

Bidders must provide proof of E-Verify registration, complete certification forms PUR 2023, PUR 2024, and PUR 7801, and establish a Florida Substitute Form W-9 within seven days of award, with out-of-state bidders required to provide an attorney letter documenting preferences granted by their home state. No bid guarantee is required for submission. The solicitation does not indicate set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types. No incumbent vendors or current contractors are identified in the available documentation. The Department estimated approximately $42,000 was spent on these items during the last fiscal year, which provides a baseline for anticipated contract value, though the actual award value will depend on bidder pricing and the quantity of items purchased over the initial five-year contract term and any renewal periods.