Background Screening Services

The Agency for Community Transit, Inc. (ACT) is soliciting proposals for comprehensive employment-screening and background-check services through Request for Quote No. 25-2-16200, targeting support for its Human Resources Department in maintaining a safe and secure workplace. The procurement seeks a contractor to provide two primary background screening packages: an Employee Standard Background Check Package (estimated 109 annual units) and a Vanpool Standard Background Check Package (estimated 20 annual units). Screening services must include comprehensive checks such as SSN trace and validation, seven-year motor vehicle record history, employment verification, criminal record searches, national and statewide registry screenings, and global watchlist screenings. The solicitation requires contractors to deliver official reports from validating agencies, secure electronic PDF reports, and complete standard packages within two to five business days. Bid responses are due on December 31, 2025, at 2:00 PM CST, with a written questions deadline of December 22, 2025, and an anticipated contract award date of January 19, 2025. The contract will be awarded using a lowest price technically acceptable (LPTA) methodology, with technical evaluations conducted on a pass/fail basis.

The solicitation encourages Disadvantaged Business Enterprise (DBE) certification through the Illinois Unified Certification Program, though no specific set-aside percentage is mentioned. The contract includes a 0% DBE goal and requires contractors to verify debarment status through SAM.gov for contracts valued at $25,000 or more. Contractors must integrate with ACT's preferred Applicant Tracking System (UKG Ready) and provide a secure online portal with 24/7 HR access to reports and status tracking. The initial contract term will run from execution through December 31, 2028, with automatic renewal options and a potential maximum term extension to December 31, 2030. While specific contract value ranges are not explicitly stated, the Bid Price Form allows for pricing of standard packages, add-on services, and implementation costs, suggesting flexibility in total contract value. Contractors must maintain comprehensive insurance coverage, including $1,000,000 per occurrence general liability, workers' compensation, and $500,000 in cyber liability insurance.