13-RFQ Sec8(c). Bid Price Form.xlsx

This is a Bid Price Form for Background Screening Services solicited by the Agency for Community Transit, Inc. (ACT) through Request for Quote No. 25-2-16200. The procurement seeks comprehensive employment-screening and background-check services to support ACT's Human Resources Department in maintaining a safe and secure workplace. The solicitation requires two primary service packages: an Employee Standard Background Check Package with an estimated 109 annual units and a Vanpool Standard Background Check Package with an estimated 20 annual units. Services must include SSN trace and validation, seven-year motor vehicle record history, employment verification, unlimited county and statewide criminal record searches, national sex offender registry searches, OFAC sanctions screening, terrorist watchlist screening, global watchlist screening, federal sanctions screening, and federal criminal records searches. The form also provides pricing options for à la carte add-on services including additional motor vehicle records, education verification, professional reference checks, credit reports, and professional license verification. Written questions are due December 22, 2025, with bid responses due December 31, 2025, at 2:00 PM CST. The contract will be awarded using lowest price technically acceptable (LPTA) methodology with pass/fail technical evaluations, with an anticipated award date of January 19, 2025. The initial contract term runs from execution through December 31, 2028, with automatic renewal options and potential extension through December 31, 2030.

The Bid Price Form requires bidders to submit unit pricing for standard packages, à la carte services, and one-time implementation and integration costs including system setup, UKG Pro/Ready integration, and HR staff training. Annual cost escalation percentages and five-year total bid pricing must be provided. The solicitation includes a 0% Disadvantaged Business Enterprise (DBE) goal, though DBE certification through the Illinois Unified Certification Program is encouraged. Contractors must integrate with ACT's preferred Applicant Tracking System (UKG Ready) and provide a secure online portal with 24/7 HR access to reports and status tracking. Insurance requirements include $1,000,000 per occurrence general liability coverage, workers' compensation insurance, and $500,000 in cyber liability insurance. Contractors must verify debarment status through SAM.gov for contracts valued at $25,000 or more. Services must be delivered as official reports from validating agencies in secure electronic PDF format, with standard packages completed within two to five business days.