3-RFQ Sec3. Special Conditions.pdf
PDF 126 KB Posted
- Attached to
- Background Screening Services
- Solicitation number
- 25-2-16200
- Issued by
- Lasalle County, Illinois
About this file
This is a Special Conditions document from the Agency for Community Transit (MCT) located in Pontoon Beach, Illinois, outlining contractual terms for Background Screening Services solicitation number 25-2-16200. The document establishes the framework for a comprehensive employment-screening and background-check services contract to support MCT's Human Resources Department in performing background checks compliant with the Owner's Background Check Policy and all applicable federal and state laws. The document does not specify estimated quantities, response dates, site visits, or bidders' conferences within the Special Conditions section provided.
Compensation shall be based on actual services rendered or products delivered at unit prices stated on the Bid Price Form, with invoices submitted no later than the 10th of the following month to accountspayable@mct.org or the Pontoon Beach address provided. Payment shall be made within 30 days of invoice approval. The contractor must maintain comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation at statutory limits with $500,000 employers' liability coverage, and cyber liability insurance of at least $500,000. MCT holds Illinois tax exemption identification number E99922355 (expiring February 1, 2029). The contract may be partially funded by the Illinois Department of Transportation (IDOT) and/or the Federal Transit Administration (FTA), making it subject to applicable state and federal laws, executive orders, regulations, and grant agreement requirements.
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Text version
Agency for Community Transit Background Screening Services No. 25-2-16200
SECTION 3. SPECIAL CONDITIONS
3.1 Compensation and Payment Terms
Compensation. Contractor shall be compensated for actual services rendered and/or products delivered in accordance with this contract at the unit prices stated on the Bid Price Form or any subsequent written contract modifications.
Invoicing. Invoices shall be dated and submitted to the Owner following completion of services, but no later than the 10th of the following month, in accordance with this contract. Invoices should be e-mailed to accountspayable@mct.org or mailed to:
Agency for Community Transit Attn: Accounts Payable 1 Transit Way Pontoon Beach, IL 62040
Payment. Payment of the above compensation shall be made within 30 days of Contractor’s invoice for products and services authorized, accepted and approved by the Owner.
3.2 Resolution of Contract Inconsistencies
All inconsistencies and ambiguities among the documents which constitute this Contract shall be resolved by giving effect to the relevant position in the document which first appears in the following list: (1) Solicitation, Offer and Award Form; (2) Federal Clauses; (3) State of Illinois Provisions; (4) Special Provisions; (5) Scope of Work; (6) Instructions to Bidders; (7) General Terms and Conditions; (8) additional bid submittal forms.
3.3 Insurance Requirements
Contractor and subcontractors shall maintain the following types of insurance until the expiration or termination of this contract.
a) Comprehensive General Liability with policy limits of not less than $1,000,000 for each occurrence and $2,000,000 in the aggregate for bodily injury and property damage.
b) Workers Compensation at statutory limits and Employers Liability with not less than $500,000 each accident, $500,000 each employee, and $500,000 policy limit.
c) Cyber liability insurance. Contractor shall maintain at least $500,000 in cyber liability or technology errors and omissions insurance (higher limits may be required based on project risk).
Prior to beginning work, the Contractor shall provide the Owner with a Certificate of Insurance complying with this section and naming the Owner as an additional insured.
3.4 Owner’s Tax Status
The Owner is organized and operated exclusively for charitable purposes and is therefore exempt from the payment of Retailers’ Occupation Tax, Service Occupation Tax (both state and local), Use Tax, and Service Use Tax. The owner’s Illinois tax exemption identification number is E99922355 (expires 02/01/2029.)
3.5 Notices
Any notice required under this contract shall be in writing, dated and signed by the party giving such notice or by a duly authorized representative of such party. Notices shall not be effective unless transmitted by any method that provides confirmation of transmission and delivery.
3.6 Entire Contract
This Contract constitutes the complete and entire agreement between the Owner and Contractor and supersedes any prior representations, understandings, communications, commitments, agreements or proposals, oral or written, that are not incorporated as a part of the Contract.
mailto:accountspayable@mct.org
Agency for Community Transit Background Screening Services No. 25-2-16200
3.7 Estimated Quantities
The estimated quantities provided are the Owner’s projected requirements for a twelve (12)-month period, based on current usage and anticipated needs. These quantities are estimates only and do not represent a guarantee, express or implied, of actual usage. The Owner reserves the right to purchase greater or lesser quantities as operational needs require
3.8 Financial Assistance
This contract may be partially funded by the Illinois Department of Transportation (IDOT) and/or the Federal Transit Administration (FTA), and is therefore subject to applicable state and federal laws, executive orders, regulations, and requirements. The Contractor agrees not to perform any act, fail to perform any act, or refuse to comply with any Owner requests that would cause the Owner and MCT to be in violation of the terms and conditions of the grant agreements MCT has with FTA and IDOT for goods or services.
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| SECTION 3. SPECIAL CONDITIONS |
| 3.1 Compensation and Payment Terms |
| 3.2 Resolution of Contract Inconsistencies |
| 3.3 Insurance Requirements |
| 3.4 Owner’s Tax Status |
| 3.5 Notices |
| 3.6 Entire Contract |
| 3.7 Estimated Quantities |
| 3.8 Financial Assistance |
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