5425 Summary.pdf

PDF 136 KB Posted Jun 3, 2025

Attached to: Audio-Visual Equipment
Solicitation number: 5425-0-2025-BP
Issued by: Dane County, Mattoon Village, Wisconsin

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Written by GovTribe AI · Aug 11, 2025

This document is a bid tabulation for the City of Madison's Audio-Visual Equipment procurement (Bid #5425-0-2025-BP), featuring comprehensive pricing proposals from multiple vendors for audio-visual equipment. The solicitation involves purchasing 8 Panasonic REQ15BU Bundles (15,000 Lumen, 4K Projectors with 240HZ Refresh Rate), along with various associated lenses, signal converters, and an LCD stand/cart. The procurement includes 12 distinct line items with specific quantities for Panasonic projectors, lenses, signal converters, and accessories.

Full Compass Systems Ltd. was identified as the winning vendor (Option A), with a total bid of $340,258.42. The bid tabulation includes proposals from multiple vendors such as Adorama Inc., Bluum of Minnesota, B & H Foto & Electronics Corp., ACP CreativIT, CSS Presentation Systems, EIDIM Group, Hypertec USA, Majic Productions, Ferbak, Smart Spaces, Ford Audio Visual Systems, Washington Professional Systems, and Stuyvesant Partners. Most vendors submitted non-local bids, with bid totals ranging from approximately $237,000 to $433,000. The lowest overall bid was from Full Compass Systems Ltd. Option B at $237,988.46, while the highest bid came from Washington Professional Systems at $433,648.00.

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File	Type	Posted
5425 Form A2.xlsx	XLSX spreadsheet	Jun 3, 2025
5425-0-2025-BP AV Equipment.pdf	PDF	Jun 3, 2025

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City of Madison

5425-0-2025-BP

Audio-Visual Equipment

Notes: For Full Compass Option B, they were contacted and aren't able to guanatee this rate.

Winning Vendor: Full Compass Systems Ltd. Option A

Item # Quantity Description Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 8 Panasonic REQ15BU Bundle (15,000 Lumen, 4K Projector with 240HZ Refresh Rate, Single Chip DLP) 23,675.79$ 189,406.32$ 23,535.44$ 188,283.52$ 25,025.84$ 200,206.72$ 2 8 Panasonic PT-VMZ51SU7 2,270.34$ 18,162.72$ 2,252.88$ 18,023.04$ 2,306.16$ 18,449.28$ 3 8 Panasonic C1W500 0.940-1.39:1 Lens 3,547.37$ 28,378.96$ 3,625.74$ 29,005.92$ 3,852.81$ 30,822.48$ 4 4 Panasonic ET-C1T800 3.64-6.1 Lens 3,257.89$ 13,031.56$ 3,238.58$ 12,954.32$ 3,443.82$ 13,775.28$ 5 4 Panasonic ET-C1T700 2.07-3.38:1 Lens 2,736.84$ 10,947.36$ 2,802.24$ 11,208.96$ 2,893.26$ 11,573.04$ 6 4 Panasonic C1W400 0.680-0.950:1 Lens 4,089.47$ 16,357.88$ 4,065.23$ 16,260.92$ 4,320.22$ 17,280.88$ 7 4 Panasonic ET-C1S600 1.36 2.10:1 Lens 1,631.58$ 6,526.32$ 1,621.91$ 6,487.64$ 1,724.72$ 6,898.88$ 8 2 Panasonic - ET-C1U200 - LENS FOR REQ SERIES (0.38:1) mirror bounce 9,915.79$ 19,831.58$ 9,851.77$ 19,703.54$ 11,161.80$ 22,323.60$ 9 8 Panasonic ET-PFD366 - REZ and REQ Series Cage 3,243.16$ 25,945.28$ 3,223.93$ 25,791.44$ 3,443.82$ 27,550.56$

10 8 Apantac SDM-SDI-HDTV-UHD 963.91$ 7,711.28$ 824.74$ 6,597.92$ 875.00$ 7,000.00$ 11 10 HDMI/SDI Converter Blackmagic BMD-CONVBDC/SDI/HDMI12G/P 167.47$ 1,674.70$ 172.62$ 1,726.20$ 168.25$ 1,682.50$ 12 1 LCD Stand/Cart Chief MPD1U 2,284.46$ 2,284.46$ 2,518.22$ 2,518.22$ 2,419.00$ 2,419.00$

Total 340,258.42$ Total 338,561.64$ Total 359,982.22$

Local Vendor No No No Local Vendor Total

Item # Quantity Description Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 8 Panasonic REQ15BU Bundle (15,000 Lumen, 4K Projector with 240HZ Refresh Rate, Single Chip DLP) 23,676.00$ 189,408.00$ 26,241.43$ 209,931.44$ $22,874.36 182,994.88$ 2 8 Panasonic PT-VMZ51SU7 2,267.00$ 18,136.00$ 2,444.21$ 19,553.68$ $2,189.60 17,516.80$ 3 8 Panasonic C1W500 0.940-1.39:1 Lens 3,650.00$ 29,200.00$ 3,946.60$ 31,572.80$ $3,523.91 28,191.28$ 4 4 Panasonic ET-C1T800 3.64-6.1 Lens 3,260.00$ 13,040.00$ 3,527.81$ 14,111.24$ $3,147.62 12,590.48$ 5 4 Panasonic ET-C1T700 2.07-3.38:1 Lens 2,820.00$ 11,280.00$ 2,964.65$ 11,858.60$ $2,647.25 10,589.00$ 6 4 Panasonic C1W400 0.680-0.950:1 Lens 4,080.00$ 16,320.00$ 4,425.26$ 17,701.04$ $3,951.05 15,804.20$ 7 4 Panasonic ET-C1S600 1.36 2.10:1 Lens 1,632.00$ 6,528.00$ 1,767.59$ 7,070.36$ $1,576.35 6,305.40$ 8 2 Panasonic - ET-C1U200 - LENS FOR REQ SERIES (0.38:1) mirror bounce 9,911.00$ 19,822.00$ 10,974.10$ 21,948.20$ $9,575.06 19,150.12$ 9 8 Panasonic ET-PFD366 - REZ and REQ Series Cage 3,244.00$ 25,952.00$ 3,501.58$ 28,012.64$ $3,133.38 25,067.04$

10 8 Apantac SDM-SDI-HDTV-UHD 996.00$ 7,968.00$ 1,064.78$ 8,518.24$ $936.77 7,494.16$ 11 10 HDMI/SDI Converter Blackmagic BMD-CONVBDC/SDI/HDMI12G/P 185.00$ 1,850.00$ 215.36$ 2,153.60$ $169.60 1,696.00$ 12 1 LCD Stand/Cart Chief MPD1U 2,441.00$ 2,441.00$ 2,510.66$ 2,510.66$ $2,358.18 2,358.18$

Total 341,945.00$ Total 374,942.50$ Total 329,757.54$

Local Vendor No No No Local Vendor Total

Bluum of MinnesotaAdorama, Inc B & H Foto & Electronics

Corp.

ACP CreativIT dba Camera Corner

CSS Presentation Systems - Wisconsin EIDIM Group, Inc.

Item # Quantity Description Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 8 Panasonic REQ15BU Bundle (15,000 Lumen, 4K Projector with 240HZ Refresh Rate, Single Chip DLP) 20,376.40$ 163,011.20$ 21,660.00$ 173,280.00$ $23,158.16 185,265.28$ 2 8 Panasonic PT-VMZ51SU7 2,206.89$ 17,655.12$ 2,206.89$ 17,655.12$ 2,232.27$ 17,858.16$ 3 8 Panasonic C1W500 0.940-1.39:1 Lens 3,191.10$ 25,528.80$ 0.01$ 0.08$ 3,563.88$ 28,511.04$ 4 4 Panasonic ET-C1T800 3.64-6.1 Lens 2,852.30$ 11,409.20$ 0.01$ 0.04$ 3,185.70$ 12,742.80$ 5 4 Panasonic ET-C1T700 2.07-3.38:1 Lens 2,396.90$ 9,587.60$ 0.01$ 0.04$ 2,677.15$ 10,708.60$ 6 4 Panasonic C1W400 0.680-0.950:1 Lens 3,578.30$ 14,313.20$ 0.01$ 0.04$ 3,996.12$ 15,984.48$ 7 4 Panasonic ET-C1S600 1.36 2.10:1 Lens 1,428.90$ 5,715.60$ 0.01$ 0.04$ 1,596.18$ 6,384.72$ 8 2 Panasonic - ET-C1U200 - LENS FOR REQ SERIES (0.38:1) mirror bounce 8,734.00$ 17,468.00$ 7,168.70$ 14,337.40$ 9,684.69$ 19,369.38$ 9 8 Panasonic ET-PFD366 - REZ and REQ Series Cage 2,852.30$ 22,818.40$ 2,530.00$ 20,240.00$ 3,197.95$ 25,583.60$

10 8 Apantac SDM-SDI-HDTV-UHD 1,036.35$ 8,290.80$ 1,036.35$ 8,290.80$ 1,025.64$ 8,205.12$ 11 10 HDMI/SDI Converter Blackmagic BMD-CONVBDC/SDI/HDMI12G/P 178.90$ 1,789.00$ 178.90$ 1,789.00$ 189.74$ 1,897.40$ 12 1 LCD Stand/Cart Chief MPD1U 2,395.90$ 2,395.90$ 2,395.90$ 2,395.90$ 2,215.67$ 2,215.67$

Total 299,982.82$ Total 237,988.46$ Total 334,726.25$

Local Vendor Yes Yes No Local Vendor Total 296,982.99$ 235,608.58$

Item # Quantity Description Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 8 Panasonic REQ15BU Bundle (15,000 Lumen, 4K Projector with 240HZ Refresh Rate, Single Chip DLP) $24,673.72 197,389.76$ 23,391.68$ 187,133.44$ $23,390.24 187,121.92$ 2 8 Panasonic PT-VMZ51SU7 $2,361.84 18,894.72$ 2,239.12$ 17,912.96$ $2,254.64 18,037.12$ 3 8 Panasonic C1W500 0.940-1.39:1 Lens $3,801.11 30,408.88$ 3,603.60$ 28,828.80$ $3,599.60 28,796.80$ 4 4 Panasonic ET-C1T800 3.64-6.1 Lens $3,395.22 13,580.88$ 3,218.80$ 12,875.20$ $3,217.63 12,870.52$ 5 4 Panasonic ET-C1T700 2.07-3.38:1 Lens $2,855.49 11,421.96$ 2,769.19$ 11,076.76$ $2,703.99 10,815.96$ 6 4 Panasonic C1W400 0.680-0.950:1 Lens $4,261.85 17,047.40$ 4,040.40$ 16,161.60$ $4,036.17 16,144.68$ 7 4 Panasonic ET-C1S600 1.36 2.10:1 Lens $1,700.35 6,801.40$ 1,612.00$ 6,448.00$ $1,612.17 6,448.68$ 8 2 Panasonic - ET-C1U200 - LENS FOR REQ SERIES (0.38:1) mirror bounce $10,328.26 20,656.52$ 9,791.60$ 19,583.20$ $9,781.75 19,563.50$ 9 8 Panasonic ET-PFD366 - REZ and REQ Series Cage $3,379.86 27,038.88$ 3,204.24$ 25,633.92$ $3,230.00 25,840.00$

10 8 Apantac SDM-SDI-HDTV-UHD $1,003.76 8,030.08$ 1,000.00$ 8,000.00$ $999.60 7,996.80$ 11 10 HDMI/SDI Converter Blackmagic BMD-CONVBDC/SDI/HDMI12G/P $186.49 1,864.90$ 202.01$ 2,020.10$ $199.73 1,997.30$ 12 1 LCD Stand/Cart Chief MPD1U $2,543.68 2,543.68$ 2,283.23$ 2,283.23$ $2,351.28 2,351.28$

Total 355,679.06$ Total 337,957.21$ Total 337,984.56$

Local Vendor No No No Local Vendor Total

Full Compass Systems Ltd.

Option B Hypertec USA, Inc.

Majic Productions, Inc Ferbak, Inc. DBA: Visions of

Video Zones, LLC

Full Compass Systems Ltd.

Option A

Item # Quantity Description Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 8 Panasonic REQ15BU Bundle (15,000 Lumen, 4K Projector with 240HZ Refresh Rate, Single Chip DLP) 24,991.00$ 199,928.00$ 24,467.00$ 195,736.00$ 32,767.00$ 262,136.00$ 2 8 Panasonic PT-VMZ51SU7 2,392.00$ 19,136.00$ 2,364.00$ 18,912.00$ 2,407.00$ 19,256.00$ 3 8 Panasonic C1W500 0.940-1.39:1 Lens 3,850.00$ 30,800.00$ 3,766.00$ 30,128.00$ 3,867.00$ 30,936.00$ 4 4 Panasonic ET-C1T800 3.64-6.1 Lens 3,438.00$ 13,752.00$ 3,366.00$ 13,464.00$ 3,488.00$ 13,952.00$ 5 4 Panasonic ET-C1T700 2.07-3.38:1 Lens 2,976.00$ 11,904.00$ 2,829.00$ 11,316.00$ 2,911.00$ 11,644.00$ 6 4 Panasonic C1W400 0.680-0.950:1 Lens 4,317.00$ 17,268.00$ 4,223.00$ 16,892.00$ 4,311.00$ 17,244.00$ 7 4 Panasonic ET-C1S600 1.36 2.10:1 Lens 1,722.00$ 6,888.00$ 1,687.00$ 6,748.00$ 1,767.00$ 7,068.00$ 8 2 Panasonic - ET-C1U200 - LENS FOR REQ SERIES (0.38:1) mirror bounce 10,461.00$ 20,922.00$ 10,233.00$ 20,466.00$ 12,202.00$ 24,404.00$ 9 8 Panasonic ET-PFD366 - REZ and REQ Series Cage 3,423.00$ 27,384.00$ 3,397.00$ 27,176.00$ 4,311.00$ 34,488.00$

10 8 Apantac SDM-SDI-HDTV-UHD 344.00$ 2,752.00$ 833.00$ 6,664.00$ 980.00$ 7,840.00$ 11 10 HDMI/SDI Converter Blackmagic BMD-CONVBDC/SDI/HDMI12G/P 221.00$ 2,210.00$ 176.00$ 1,760.00$ 180.00$ 1,800.00$ 12 1 LCD Stand/Cart Chief MPD1U 2,457.00$ 2,457.00$ 2,459.00$ 2,459.00$ 2,880.00$ 2,880.00$

Total 355,401.00$ Total 351,721.00$ Total 433,648.00$

Local Vendor No No No Local Vendor Total

Item # Quantity Description Unit Cost Total Cost 1 8 Panasonic REQ15BU Bundle (15,000 Lumen, 4K Projector with 240HZ Refresh Rate, Single Chip DLP) 24,066.44$ 192,531.52$ 2 8 Panasonic PT-VMZ51SU7 2,303.71$ 18,429.68$ 3 8 Panasonic C1W500 0.940-1.39:1 Lens 3,707.55$ 29,660.40$ 4 4 Panasonic ET-C1T800 3.64-6.1 Lens 3,311.65$ 13,246.60$ 5 4 Panasonic ET-C1T700 2.07-3.38:1 Lens 2,865.46$ 11,461.84$ 6 4 Panasonic C1W400 0.680-0.950:1 Lens 4,201.89$ 16,807.56$ 7 4 Panasonic ET-C1S600 1.36 2.10:1 Lens 1,658.50$ 6,634.00$ 8 2 Panasonic - ET-C1U200 - LENS FOR REQ SERIES (0.38:1) mirror bounce 10,074.05$ 20,148.10$ 9 8 Panasonic ET-PFD366 - REZ and REQ Series Cage 3,296.67$ 26,373.36$

10 8 Apantac SDM-SDI-HDTV-UHD 1,070.00$ 8,560.00$ 11 10 HDMI/SDI Converter Blackmagic BMD-CONVBDC/SDI/HDMI12G/P 212.93$ 2,129.30$ 12 1 LCD Stand/Cart Chief MPD1U 2,560.51$ 2,560.51$

Total 348,542.87$

Local Vendor No Local Vendor Total

Smart Spaces

Ford Audio Visual Systems, LLC

Washington Professional Systems Stuyvesant Partners

Sheet1

File details come from the government source that posted it. Updated Aug 11, 2025.