5425-0-2025-BP AV Equipment.pdf
PDF 356 KB Posted
- Attached to
- Audio-Visual Equipment
- Solicitation number
- 5425-0-2025-BP
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Request for Quotation (RFQ #5425-0-2025-BP) issued by the City of Madison Finance Department for Monona Terrace, seeking to purchase Audio-Visual Equipment. The RFQ was released on June 3, 2025, with quotations due on June 17, 2025, at 2:00 PM CDT. The solicitation requires vendors to provide a complete set of new audio-visual equipment with no partial quotes accepted and no installation necessary. All pricing must be submitted via an Excel workbook (Form A2), and the equipment will be delivered to Monona Terrace at 1 John Nolan Drive in Madison, Wisconsin, between 5:00 am and 1:00 am.
The City of Madison has implemented a local vendor preference purchasing policy that grants a scoring preference to local suppliers registered on their website. Vendors must submit pricing that includes delivery charges, FOB Madison. The city will award the bid to the most advantageous bidder, considering factors such as cost, quality, compatibility, standardization, design features, warranty, delivery, past experience, and service reputation. Bid notifications and updates will be distributed through the State of Wisconsin VendorNet System and DemandStar by Onvia, with free registration available for interested vendors.
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Other files
| File | Type | Posted |
|---|---|---|
| 5425 Form A2.xlsx | XLSX spreadsheet | |
| 5425 Summary.pdf |
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Text version
Rev. 07/28/2016-5425 RFQ.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5425-0-2025-BP
For: Audio-Visual Equipment
Released Date: June 3, 2025
Due Date: June 17, 2025 @ 2:00 PM CDT
City Agency: Monona Terrace
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.4 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5425-0-2025-BP
5425 RFQ.doc Page 2 specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Sara Carrizal City of Madison Monona Terrace
(608) 261-4005 scarrizal@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brian Pittelli City of Madison Purchasing Services
(608) 267-4969 bpittelli@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
Monona Terrace is interested in purchasing Audio Visual Equipment. All equipment is to be new, with no substitutions allowed. There is no installation necessary. Vendors must be able to provide the entire set of equipment, no partially submitted quotes will be accepted.
mailto:scarrizal@cityofmadison.com mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5425-0-2025-BP
5425 RFQ.doc Page 3
All items are listed on Excel Form A2: Pricing. When you return your RFQ, please do not convert the Excel file to a PDF. Please send back as an Excel.
All pricing should include the cost of delivery.
Delivered to:
Monona Terrace 1 John Nolan Drive Madison, WI 53703
Between 5:00am and 1:00am.
Rev. 07/28/2016-5425-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 5425-0-2025-BP Audio-Visual Equipment This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Complete Excel workbook Form A2 and return as an Excel workbook. Please do not convert to a pdf.
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-5425-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5425-0-2025-BP Audio-Visual Equipment This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 5425 RFQ |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Partial Order |
| 1.4 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 5425-FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 5425-0-2025-BP Audio-Visual Equipment |
| 5425-FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5425-0-2025-BP Audio-Visual Equipment |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .