Athletics and Activity Pictures

Klein Independent School District is soliciting electronic proposals for athletics and activity photography under RFP 26-104, with proposals due June 19, 2026 at 2:00 p.m. through the Bonfire purchasing system. The general terms list geographic preference for Texas-based businesses and HUB participation impact among award considerations, but the RFP identifies no set-aside.

Scope covers group and individual athletic and activity photographs in full-color Eastman Kodak or equivalent digital format, printed on Fuji Crystal Archive or equivalent paper. Individual packets include one 5x7 and five 2x3 wallet-size pictures. An 8x10 team or squad picture is standard, with an optional additional 8x10 print. Black-and-white or glossy color group prints go to each school's yearbook on a school-developed schedule. The vendor delivers three picture packet information flyers to the School Administration office by July 15 and collects prepaid individual packet payments. Vendors must be licensed to do business in Texas and Harris County, carry general liability and workers' compensation insurance with minimum limits of $1 million, and provide three professional references. Background checks are required for employees working on district property, and no individual with felony convictions or crimes against children may be employed. Complete detailed pricing is mandatory, and omitting it results in automatic disqualification.

Work is as-needed with no guaranteed volume, and services may be performed only under a valid Klein ISD purchase order. The initial contract term runs September 1, 2026 through August 31, 2027, with four optional one-year extensions for a potential five-year total. Prices are firm and fixed for the initial year. The source does not state a contract value. Performance spans Klein ISD's campuses across the district, which operates 133 campuses in Klein, Texas.

Proposals are scored on a 100-point scale: purchase price (30 points), vendor reputation (15), quality of services (15), extent to which services meet district needs (15), past relationships with the district or similar-sized entities (10), long-term cost analysis (10), and vendor resources (5). The district may award to multiple vendors, reject any proposal, or cancel the solicitation.

Questions were due June 12, 2026. The district planned its recommendation and decision by August 10, 2026, with performance beginning September 1, 2026.