6-Form 1295 - Vendor Instructions.pdf
PDF 238 KB Posted
- Attached to
- Athletics and Activity Pictures
- Solicitation number
- 26-104
- Issued by
- Harris County, Texas
About this file
This is a vendor instruction document for Form 1295, required by Texas law for all vendors submitting proposals to Klein ISD. The form mandates disclosure of any interested parties who have a controlling interest in the vendor's business or who help negotiate or facilitate the contract with Klein ISD, including owners, officers, brokers, advisers, and attorneys. Every vendor must complete, print, sign, and attach the certified Form 1295 to their proposal, even if no interested parties exist. The specific contract referenced in this instruction is RFP 26-102 for Professional Development services. Vendors are required to complete the form online through the Texas Ethics Commission website, obtain a certification number, sign the completed form, and submit it with their bid. Section 3 of the form must include the contract identification number (RFP 26-102) and bid name/description (Professional Development).
Form 1295 applies to all business entities—including sole proprietorships, partnerships, and corporations—contracting with Klein ISD, with limited exceptions for sponsored research contracts at universities, interagency contracts between state agencies or universities, and certain health and human services contracts of unknown value. The form requires notarization and affidavit certification under penalty of perjury, with vendors either identifying all interested parties with controlling or intermediary interests or certifying that no interested parties exist. Vendors must add additional pages as necessary to disclose all applicable interested parties, and the completed form becomes part of the official procurement record maintained by the Klein ISD Procurement Administrator.
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Form 1295 – Vendor Instructions
What is Form 1295?
Form 1295 is required by Texas law to disclose anyone who:
Has a controlling interest in your business, or helps negotiate or facilitate your contract with Klein ISD. This includes owners, officers, brokers, advisers, or attorneys.
Who Must File?
Every vendor submitting a proposal to Klein ISD must complete, print, sign, and attach Form 1295, even if there are no interested parties.
How to Complete & Submit
1. Complete online: Go to Form 1295 Filing and fill in the required fields.
https://www.ethics.state.tx.us/filinginfo/1295/
2. Download a copy, it will include a certification number.
3. Sign the form.
4. Attach the signed form to your proposal for Klein ISD.
Important: Make sure to include the bid number and name in Section #3:
Contract ID: RFP 26-102 Bid Name/Description: Professional Development EXAMPLE: RFP 26-102 - Professional Development
Summary of Key Rules – Disclosure of Interested Parties (Form 1295)
Definitions:
Business entity: Any legal organization doing business (e.g., sole proprietorship, partnership, or corporation).
Governmental entity: A city, county, public school district, or special-purpose district/authority.
State agency: Any government board, office, department, or institution of higher education.
Interested party: Someone with a controlling interest in your business or who helps negotiate/ facilitate the contract (e.g., owner, officer, broker, adviser, attorney).
Exceptions (when Form 1295 is NOT required):
Sponsored research contracts at universities.
Interagency contracts between state agencies or universities.
Health and human services contracts where the contract value is unknown at signing, and any qualified vendor can bid.
https://www.ethics.state.tx.us/filinginfo/1295/
EXAMPLE ONLY
CERTIFICATE OF INTERESTED PARTIES FORM 1295
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
1 Name of business entity filing form, and the city, state and country of the business entity's place of business.
[fill in the requested business entity information] 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed.
Klein ISD 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract.
[fill in the solicitation/contract number & name here]
Name of Interested Party City, State, Country
(place of business) Nature of Interest (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
[Sign the form before submitting Administrator to the Procurement Administrator]
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of , 20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
ADD ADDITIONAL PAGES AS NECESSARY
Form provided by Texas Ethics Commission www.ethics.state.tx.us Adopted 10/5/2015 http://www.ethics.state.tx.us/
| Form 1295 – Vendor Instructions |
| Who Must File? |
| How to Complete & Submit |
| Important: Make sure to include the bid number and name in Section #3: |
| Summary of Key Rules – Disclosure of Interested Parties (Form 1295) Definitions: |
| Exceptions (when Form 1295 is NOT required): |
File details come from the government source that posted it. Updated .