Asset Inspection Tags

This Invitation to Bid (ITB No. 26-P-00208) issued by the City of Tampa Purchasing Department, on behalf of Hillsborough County, Florida, seeks sealed bids for Asset Inspection Tags to be used by various City departments. The procurement includes two line items: 2,000 white inspection record tags for 2026 and 20,000 green inspection record tags for 2027. All materials must be in original factory-fresh packaging meeting or exceeding the manufacturer's standard quality, with delivery required F.O.B. Tampa, Florida within 10 calendar days of order receipt. Bidders must submit firm, all-inclusive pricing through the OpenGov eProcurement Portal no later than 3:00 PM on Friday, April 17, 2026, with all shipping costs, applicable taxes, and royalties included in the bid price. The contract award will be made to the lowest responsive, responsible bidder within 120 days after bid opening, with an initial one-year award period, two optional one-year renewals by mutual written agreement, and unilateral City renewal options for up to three additional thirty-day periods at the same terms and conditions. The awardee must provide a one-year warranty guaranteeing all materials free from defects for a minimum of 365 days from acceptance, and the City reserves the right to award by division or aggregate total and to utilize the next lowest bidder in case of vendor default.

This solicitation has been designated as a sheltered market for Small Local Business Enterprises (SLBEs), offering qualified minority or women-owned certified businesses a five percent bid discount not to exceed $10,000, with no subcontracting goals established for this project. Bidders must comply with comprehensive accessibility requirements for any information and communication technology (ICT) products or services, including submission of an Accessibility Conformance Report based on the Voluntary Product Accessibility Template demonstrating conformance to WCAG 2.2 Level AA and Section 508 standards. Additionally, contractors utilizing subcontractors must submit the DMI-20 Form (Schedule of Subcontractors), the DMI-40 Form (Letter of Intent) within ten workdays after notice of intent to award, and the DMI-30 Form (Payment Package) with all invoicing when subcontracting work has been rendered. The estimated contract value is $35,000.00, and the solicitation is available to Hillsborough County Government Purchasing Council members and other governmental agencies under the same terms and conditions. No minimum or maximum purchase quantities are required during the award term, and the City may add to or delete items at its discretion.