Asphalt, Oils, And Emulsions

Galveston County is seeking a vendor to establish a contract for asphalt, oils, and emulsions through Invitation to Bid (ITB) #25-065, with proposals due on November 13, 2025, at 2:00 PM CST. The procurement aims to secure a supplier for SS-1, EAP +T, and CRS-2 Emulsions to be used by county departments, with flexible delivery or pick-up options available. The anticipated annual purchase volume is approximately 50,000 gallons, though no minimum or maximum quantities are guaranteed. Evaluation will occur on a lump sum or unit price basis, with net prices to be delivered to the tax-exempt county. The contract term will span three years, beginning January 24, 2026, and terminating January 23, 2029, with potential for two one-year extensions. Bidders must submit proposals electronically through the Bonfire Interactive procurement portal, complying with detailed line item specifications across multiple groups and sites. The county reserves the right to award by individual line item, by group, or to the overall low bidder, prioritizing the most advantageous proposal.

The solicitation encourages participation from minority and women-owned business enterprises, with specific provisions for equal employment opportunity and compliance with federal, state, and local regulations. Vendors must submit a comprehensive vendor qualification packet, including certification forms for debarment and lobbying, and a non-collusion affidavit. Insurance requirements are stringent, mandating commercial general liability, business automobile liability, and workers' compensation, with Galveston County to be listed as an additional insured. While no specific budget range is explicitly stated, the procurement suggests significant potential volume with the anticipated 50,000-gallon annual purchase. The county will not commit to covering bid preparation costs and maintains full discretion to reject any or all submissions. Potential bidders must carefully review all documentation, meet comprehensive qualification standards, and be prepared to integrate with the county's existing procurement infrastructure through the electronic bidding platform.