1-ITB 25-065 Asphalt, Oils Emulsions Required Docs.pdf

The document is an Invitation to Bid (ITB) #25-065 from the Galveston County Purchasing Department for Asphalt, Oils, and Emulsions to be used by Galveston County departments. The solicitation seeks a vendor to provide SS-1, EAP +T, and CRS-2 Emulsions through delivery or pick-up, with an anticipated annual minimum purchase of approximately 50,000 gallons. The bid is scheduled for opening on November 13, 2025, at 2:00 PM CST, with solicitation advertisements published on October 16 and October 23, 2025. The contract term is three years, beginning January 24, 2026, and terminating on January 23, 2029, with potential for two one-year extensions.

The bid includes detailed line item specifications for various asphalt oils and emulsions across multiple groups and sites, with quantities ranging from 1 to 40,000 gallons. Galveston County is tax-exempt, and bidders are encouraged to submit proposals electronically through the county's e-Procurement Portal. The bid requires vendors to submit various attachments, including a vendor qualification packet, certification forms for debarment and lobbying, and a non-collusion affidavit. Insurance requirements include commercial general liability, business automobile liability, and workers' compensation, with Galveston County to be listed as an additional insured. The county reserves the right to order varying quantities and will purchase materials on an as-needed basis, with no guaranteed minimum or maximum purchase amounts.