Ascriptica User Licenses - PGC Technology Services

The Hillsborough County Public Schools (HCPS) in Florida issued a Notice of Intent to Purchase Single/Sole Source Commodities and Services on April 3, 2026, for Ascriptica User Licenses from PGC Technology Services. This is a sole source procurement, not a competitive solicitation, announced in accordance with Florida Administrative Code Rule 6A-1.012(12)(d). The procurement encompasses the Ascriptica platform, a comprehensive technology solution that enables schools to coordinate course offerings, track professional development, manage learning management system integrations, and facilitate student registration and payments. The service includes product updates, telephone and email support, peer discussion facilitation, and hosting services capable of supporting up to 4,000 concurrent peak users, with hosting specifications including maximum average concurrent users of 1,500 with autoscaling capabilities, SQL Server licensing, Amazon RDS security, database administration, server administration, disaster recovery, high availability, and backup services. The posting period extends from April 3, 2026, through April 14, 2026 (seven business days), with a protest period running from April 14, 2026, through April 17, 2026 (three business days). Interested vendors may submit responses via www.myvendorlink.com demonstrating capability to provide "like" (equal, equivalent, or identical) commodities and services, and the contract term is July 1, 2026, through June 30, 2027, with renewal decisions requiring annual reposting and validation.

No set-aside designations, restrictions on organization types, or disadvantaged enterprise requirements are mentioned in the procurement notice. The notice does not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration beyond the specified hosting and technical requirements already outlined. No specific pricing information, funding sources, or contract values are disclosed in this notice. HCPS has determined that Ascriptica qualifies as a sole source offering because it is the only application providing the specific combination of course creation, catalog posting, reporting capabilities, learning management system interfaces, and integrated registration and payment features required by the district. If no responses demonstrating "like" products or services are received during the seven-business-day posting period, HCPS will submit a recommendation to the School Board requesting approval to proceed with the sole-source purchase without competitive solicitation, with the determination to award resting solely within the discretion of the General Manager of Procurement Services.