PGC_Technology_Services_Notice_of_Sole_Source_Purchase_26141-SSD-EST_040326.pdf
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- Solicitation number
- 26141-SSD-EST
- Issued by
- Hillsborough County, Florida
About this file
Summary
This is a Notice of Intent to Purchase Single/Sole Source Commodities and Services issued by Hillsborough County Public Schools (HCPS) Procurement Services in Tampa, Florida. The notice announces the school district's intention to procure Ascriptica, a comprehensive technology platform from PGC Technology Services that enables schools to coordinate course offerings, track professional development, and manage learning management system integrations. The service includes Ascriptica product updates, telephone and email support, peer discussion facilitation, and hosting services capable of supporting up to 4,000 concurrent peak users. The posting period runs from Friday, April 3, 2026, through Tuesday, April 14, 2026 (seven business days), with a protest period extending from Tuesday, April 14, 2026, through Friday, April 17, 2026 (three business days). Interested vendors may submit responses via www.vendorlink.com demonstrating capability to provide "like" (equal, equivalent, or identical) commodities and services. The contract term is July 1, 2026, through June 30, 2027, with renewal decisions requiring reposting and validation annually.
Ascriptica has been identified as a sole source offering unique functionality that cannot be obtained from alternative vendors, as it is the only application providing the specific combination of course creation, catalog posting, reporting capabilities, learning management system interfaces, and integrated registration and payment features required by HCPS. The hosting infrastructure specifications include maximum average concurrent users of 1,500 with autoscaling capabilities, SQL Server licensing, Amazon RDS security, database administration, server administration, disaster recovery, high availability, and backup services. If no responses demonstrating "like" products or services are received during the posting period, HCPS will submit a recommendation to the School Board requesting approval to proceed with the sole-source purchase without competitive solicitation. No specific pricing, funding sources, or contract values are disclosed in this notice.
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Text version
HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4374 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
HILLSBOROUGH COUNTY PUBLIC SCHOOLS
PROCUREMENT SERVICES
NOTICE OF INTENT
TO
PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES
The following commodities and services may be a “Single Source” or a “Sole Source” (only one (1) source from which to purchase the commodities and services).
Single/Sole Source No. & Vendor Name: 26141-SSD-EST PGC Technology Services Single/Sole Source Posting Date (7 business days): From: Friday, April 3, 2026 To: Tuesday, April 14, 2026 Protest Period (3 business days) From: Tuesday, April 14, 2026 To: Friday, April 17, 2026 Commodities and Services: See Exhibit A. SINGLE/SOLE SOURCE COMMODITIES AND SERVICES
This NOTICE OF INTENT TO PURCHASE SINGLE/SOLE SOURCE shall serve as a notification that a recommendation will be made to The School Board of Hillsborough County, Florida (the “School Board”) to award this single or sole source procurement to the referenced vendor of the commodities and contractual services described in Exhibit A: SINGLE/SOLE SOURCE COMMODITIES AND SERVICES. The description of the commodities and contractual services intended for purchase from a single source is posted in accordance with Rule 6A-1.012(12)(d), Florida Administrative Code. It will remain posted for seven (7) business days.
This is not a request for proposals, and no competitive solicitation is available. HCPS will not consider any response to be a proposal. Any responses received because of this notice will be considered solely to determine whether competition exists.
Interested firms or individuals may identify their interest and capability to respond to the requirement by uploading EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES and all relevant documents via www.vendorlink.com. “Like” shall mean equal, equivalent, or identical. Interested firms will be considered only if they provide clear and convincing documentation demonstrating they can meet or exceed the requirements. All responses received within seven (7) business days after the publication of this Notice of Intent to Purchase Single/Sole Source will be reviewed by HCPS.
A determination by the General Manager of Procurement Services, or designee, and the Procurement Officer not to publish a competitive solicitation for this proposed action based on the responses to this notice is solely within the discretion of the General Manager of Procurement Services.
Notice of Intent to Sole Source: If Procurement Services does not receive “like” commodities and services information during the Single/Sole Source posting period above, the purchase request shall be issued to the School Board or renewed as approved by the School Board. This section shall serve as notice of the intended decision to enter a single/sole source contract in the manner specified in § 120.57(3), Florida Statutes. It may negotiate the best terms and conditions with the single/sole source vendor. HCPS shall submit a recommendation to the School Board (www.hillsboroughschools.org/Page/3643) requesting approval to waive the solicitation process and proceed with the single/sole source purchase. Decisions concerning multiple-year sole sourcing are valid for one year after approval by the School Board and must be reposted and validated before the renewal period.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’s decision must be received by the General Manager of Procurement Services at 901 E. Kennedy Blvd., Tampa, FL 33602, within the prescribed time.
Superintendent of Schools Van Ayres http://www.vendorlink.com/ http://www.hillsboroughschools.org/Page/3643
Hillsborough County Public Schools Page 2 of 3 Notice of Sole Source Purchase: 26141-SSD-EST PGC Technology Services
EXHIBIT A
SINGLE/SOLE SOURCE COMMODITIES AND SERVICES
1. Describe what the item is, a commodity or a service, and how it is to be used by HCPS.
• Comprehensive tool enabling schools to coordinate course offerings and track professional development
• Workday telephone support form PGC Technology Services
• Email support from PGC, Technology Services
• Facilitation of discussion with peers and our staff about Ascriptica
• All Ascriptica product updates, including both major and minor releases
• Hosting services for high concurrency usage
2. What feature or particular condition of this commodity and service is unique and cannot be obtained from any other source?
Ascriptica is the sole source of the following application and its services, allowing organizations to create and post courses in a catalog, view various reports, and interface with select learning management systems. Teachers and staff can also view, register for, pay for courses, and receive various reminders, among other key expanding capabilities.
3. Vendor-provided information.
Term: 07/01/2026 – 06/30/2027
PGC Technology Services is the sole source of the following application and its services:
Ascriptica www.ascriptica.com
Allows organizations to create and post courses in a catalog, view various reports, interface with select learning management systems, teachers, and staff can view, register, pay for the courses, and get various reminders among other key expanding capabilities.
Hosting Parameters:
• Max Average concurrent users: 1500
• Peak concurrent users: 4000
• Yearly peak time: 4 months/year
• Autoscaling (database and server)
Hosting Services:
• Web application hosting and SSL
• Database Hosting
• SQL Server License
• Amazon RDS Security - Database
• Database Administration
• Server Administration
• Disaster Recovery
• High Availability
• Backups
Hillsborough County Public Schools Page 3 of 3 Notice of Sole Source Purchase: 26141-SSD-EST PGC Technology Services
EXHIBIT B
RESPONSE TO PURCHASE SINGLE/SOLE SOURCE
COMMODITIES AND SERVICES
The following must be completed, signed, and returned as part of your response. Your response will not be accepted without this form, signed by a supplier’s authorized agent.
Respondents who believe they have “like” commodities and services must:
• upload this EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES; and
• provide sufficient information regarding their ability to supply the described commodities and services to allow for an evaluation to determine “like” commodities or “like” services.
Responses received after the Response Due Date and Time (see page one) will not be accepted.
Company Name:
Mailing Address:
City, State, Zip:
Federal Employer Identification Number (FEIN):
Telephone Number:
Email:
Signature
Title Date
| 1. Describe what the item is, a commodity or a service, and how it is to be used by HCPS. |
| 2. What feature or particular condition of this commodity and service is unique and cannot be obtained from any other source? |
| 3. Vendor-provided information. |
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